What are the responsibilities and job description for the Accounts Payable Specialist position at 619 Recruiting?
- MUST HAVE CONSTRUCTION EXPERIENCE **
Key Responsibilities
- Review, verify, and process invoices for materials, services, subcontractors, and equipment rentals.
- Match purchase orders, delivery tickets, and contracts to vendor invoices.
- Ensure proper cost coding of expenses to jobs, cost codes, and general ledger accounts.
- Track and process subcontractor payments in accordance with contract terms and retention requirements.
- Collect and manage lien waivers, certificates of insurance (COIs), and W-9s from vendors and subcontractors.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Maintain accurate records of accounts payable transactions and assist in month-end close processes.
- Coordinate with project managers, superintendents, and vendors to resolve invoice and payment issues.
- Ensure compliance with company policies, procedures, and state/federal regulations related to construction finance.
- Prepare weekly check runs and electronic payments (ACH, wire transfers).
- Assist with audits by providing required documentation and reports.
- Required:
- 3 years of accounts payable experience, with at least 1-2 years in the construction industry.
- Familiarity with construction contracts, AIA billing, lien releases, and retainage.
- Proficiency in accounting software such as QuickBooks, Sage 300 (Timberline), Viewpoint, Procore, or similar ERP systems.
- Strong attention to detail and organizational skills.
- Working knowledge of Microsoft Excel and other Office applications.
- Excellent communication and vendor management skills.
- Preferred:
- Associate or Bachelor s degree in Accounting, Finance, or related field.
- Experience with union/non-union labor and certified payroll support.
- Knowledge of prevailing wage laws and construction compliance requirements.
Accounts Receivable Specialist
619 Recruiting -
Noblesville, IN
