Human Resources Generalist

Human Resources Generalist

J ob Location: Hamilton, New Jersey

M onday-Friday ( Full-Time Flexible Schedule, Exempt)

ABOUT US:
Allies was founded in 1999, and for over two decades, Allies has been paving a path to independence, acceptance, and equality for individuals with special needs. Through effective programming, and adequate support services, Allies staff assist people with special needs live richer lives. Allies provides great care and opportunities to the individuals we serve through recreational, educational, vocational and cultural programs that add depth to their lives. Allies services are entirely customizable to meet the unique needs, hopes, dreams, and desires of the people we serve.

Purpose:

The Human Resources (HR) Generalist performs a broad range of HR functions on a day-to-day basis. The HR Generalist is responsible for the input and management of personnel data and records, and provides support to the Human Resources Department in everyday tasks. The HR Generalist will work independently, learn every aspect of the department, and provide back up when and where needed. The HR Generalist will act in accordance with all HR privacy and personnel processes, including ensuring compliance with strict Human Resources Department confidential and HIPAA Compliance information.

Essential Functions:

• Prepares paperwork for new employee orientation and onboarding, coordinating with cross-functional departments to ensure that orientation runs smoothly.
• Maintains accurate and up-to-date human resource files, records, and documentation in electronic form.
• Inputs and maintains employee information in the company Human Resources Information System (HRIS), Primepoint.
• Performs scanning and indexing of personnel files and payroll records into the Document Management System (OnBase).
• Upon request, retrieves documents from employee personnel records to assist staff and management.
• Answers telephone inquiries on behalf of the HR Department.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Assists with the planning and execution of meetings, exit interviews, and special events (such as hiring events).
• Assists in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart.
• Creates employee ID cards.
• Generates various HRIS reports as needed.
• Responds to employment verification requests.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Maintains files to the State of NJ licensing standards.
• Assists during the administrative review of HR file for audits.
• Participates in administrative staff meetings and attends other meetings, trainings, and seminars.
• May be requested to assist and share in general department functions when needed.
• Other duties and special projects as assigned.

Knowledge and Skills:

• Strong interpersonal skills to handle sensitive, private, and confidential situations.
• Excellent oral and written communication skills.
• Independent judgment is required to plan, prioritize, and organize diversified workload.
• Ability and flexibility to deal with individuals from all levels of the organization in a professional manner.
• A detail-oriented person with the ability to multi-task and problem solve.
• Must be highly organized and able to communicate clearly and concisely, both orally and in writing.
• Must possess a vibrant personality, be empathetic, patient, trustworthy, and enjoy working with people.
• Manages time and tasks wisely and works to complete assignments in a timely fashion.
• Works independently and within a team on special non-recurring and ongoing projects.
• Proficiency in Microsoft Office Suite and HRIS data management.