What are the responsibilities and job description for the Assistant, Administrative position at Archdiocese of St. Louis?
The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.
Job Summary
We are seeking a dedicated Advancement Coordinator to join our team. The Advancement Coordinator will play a crucial role in supporting the Advancement Team by providing administrative assistance and ensuring smooth operations of various fundraising and donor stewardship activities. This full-time, hourly role will be a full-year position.
Job Responsibilities
Database Management: Maintain and update the donor database, ensuring the accuracy and completeness of donor records. This includes entering new gifts and pledges into the database promptly and accurately and generating reports and queries as needed for fundraising campaigns and donor communications.
Gift Acknowledgement: Generate and send gift acknowledgment letters and other donor recognition materials promptly and per established procedures.
Administrative Support: Assist in scheduling and coordinating meetings, preparing agendas, and taking meeting minutes.
Communication and Correspondence: Prepare and send out mailings, newsletters, and other materials to donors and prospects. Edit correspondence, including gift acknowledgment letters, donor recognition lists, and other stewardship materials, to ensure accuracy.
Event Coordination Support: Aid in the coordination of fundraising events, including logistics, attendee management, and on-site support as needed.
Research and Prospect Development: Assist in research activities to identify prospective donors and funding opportunities. Maintain confidentiality and integrity when handling sensitive donor information.
Collaboration: Work closely with the Advancement Team to support fundraising campaigns, donor cultivation strategies, and stewardship initiatives. Liaise with other departments to gather necessary information and materials for advancement activities.
Financial Support: Provide support in preparing deposits and cash handling donations and funds received, ensuring accuracy and adherence to financial procedures. As needed, provide support to the business director in financial matters.
Job Requirements
Bachelor’s degree preferred, or equivalent combination of education and experience
Prior experience in fundraising, donor relations, or nonprofit administration is desirable
Proficiency in RE/NXT database management software (will train if necessary) and MS Office and Google Suites is preferred
Excellent organizational skills with the ability to manage multiple priorities and deadlines effectively
Strong written and verbal communication skills, with attention to detail
Ability to maintain confidentiality and handle sensitive information with discretion
Ability to work and collaborate effectively in a team environment.
The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.
Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.
