What are the responsibilities and job description for the Payroll Specialist position at ASCENSION PARISH SHERIFF'S OFFICE?
The goal of the
Ascension Parish Sheriff’s Office is to become the finest law enforcement
organization in the state of Louisiana. To accomplish this goal we must be
selective in hiring, diligent in training and thoughtful in supervision.
The applicant
screening process is designed to identify applicants who possess the aptitude,
character and desire to pursue long-term careers as professional law
enforcement officers.
If you have the personal qualities necessary to become a professional deputy,
your interest in employment is welcome and appreciated.
Like most organizations, newly hired employees start at entry-level positions. Unless there are exceptional circumstances, these positions are in corrections, patrol, communications, and clerical fields.
In order to be considered for employment, certain minimum requirements must be met. To be hired, applicants must be:
- at least 19 years old
- have a high school or equivalent diploma
- must reside in Ascension Parish
- must be a registered voter in Ascension Parish
Other factors which strongly influence the employment process are previous work experience, previous law enforcement experience, two years or more of college education, a clear driving record, no history of prior criminal activity, and a responsible credit history.
SUMMARY
Compiles payroll data to maintain payroll records by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The most important and essential job function of the position is attitude and includes the following: getting along with co-workers, responding politely to members of the community, working as a team member, functioning under pressure, and responding in a positive manner to supervision. Other duties and responsibilities may include but are not limited to the following:
• Updates and maintains employee demographics including salary information pertaining to transfers, promotions, and annual pay rate changes
• Serves as primary back-up to Senior Payroll Specialist
• Assist with payroll processing to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
• Processes court subpoenas for deputy witness fees
• Assist in reviewing employee payroll information entered by Human Resources department for accuracy and compliance with all applicable laws
• Compile payroll data from time sheets and other records
• Seeks supervisory approval on any time sheet discrepancies
• Assist in entering and maintaining employee information in leave/timekeeping & payroll software
• Answers inquiries related to payroll activities
• Assist in complying with court orders involving garnishments
• Assist in responding to requests for verifications of employment
• Provides courteous and prompt service to all internal and external customers including members of the general public, staff, and external auditors. Prioritizes and addresses requests and assignments in a professional manner to develop cooperative relationships and to assure the confidentiality of employee financial records.
• Identifies opportunities and recommends methods to improve service and work processes. Assists in the implementation of quality improvement initiatives.
• Assist in the processing of separation pay for retirees and terminated employees
• Other duties as assigned by a supervisor
SUPERVISORY RESPONSIBILITIES
None.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE
High school diploma or general education degree (GED); twelve months’ payroll related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
COMPUTER SKILLS
Proficient computer skills including electronic mail, record keeping, routine data base activity, word processing, spreadsheets, graphics, etc.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS
None required for this position.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate.
CONTACTS
Required to initiate and maintain effective internal and external contact with employees of all divisions as well as managers of some divisions. Also requires effective communication with financial institution staff.
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