What are the responsibilities and job description for the Payroll Coordinator position at Barrows Sollenberger Group, PC?
PAYROLL COORDINATOR
Position Description and Summary of Role:
Step into a purpose driven role on an elite team of high performers where everyone is a leader. Help our clients navigate the complex payroll world within a fast-paced – and friendly – financial planning and CPA team with strong interpersonal skills and handling a multitude of responsibilities while consistently performing at a high standard, delivering a remarkable client experience that provides security beyond the numbers for clients and team members. Barrows Sollenberger Group has a trusting environment that is focused on leadership and results.
We are seeking a reliable, energetic, well-organized payroll coordinator that works closely with both the wealth and tax teams to provide a high-level of client service. You will be responsible for end-to-end payroll processing, compliance, and related client services. The role requires discretion, professionalism, and strong technical and communication skills. As a Payroll Coordinator, you are a valued member of the firm’s team interfacing with clients and team members within a culture of responsibility and servant leadership.
Our team members are involved in high-level client contact and exposure to sensitive and private information. As such, a successful background check, including fingerprinting, is required prior to hire.
Full-time position, On-site -Chambersburg, PA
-Maintain a positive atmosphere through leadership and communication.
-Interact and problem solve with partners, team members, clients, and prospects.
-Embrace conflict and provide solutions to problems that span operational and strategic levels.
-Maintain the firm’s documents, including creating, filing, and purging physical and digital files.
-Ensure sensitive and confidential information is handled and stored securely, following established procedures.
-Prepare, file, and remit quarterly and annual payroll tax returns, ensuring compliance with up-to-date federal, state, and local payroll tax regulations
-Maintain and update employee payroll records; ensure accuracy and confidentiality
-Set up, maintain, and close online deposit and withholding accounts as needed including processing deposits, garnishments, and retirement plan withholding.
-Prepare and distribute payroll reports and statements as requested and assist with year-end compliance and reporting
-Prepare information for workers’ compensation audits and liaise with agents/auditors
-Assist with managing CRM and client on-boarding.
-Sort, scan, and data enter tax documents accurately to aid in the preparation of tax returns.
-Administration of QuickBooks including general ledger, bank reconciliation and payroll for multiple clients.
-Process payroll for clients.
-Assist with answering/transferring calls and greeting clients/visitors with professionalism and courtesy while maintaining a friendly and composed demeanor.
Key Traits of Success: Trustworthy and Ethical • Effective verbal and written communication with clients and team members • Strong organizational and computer skills • Attention to detail and organization • Effective and efficient time management • Comfortable with a fast-paced environment and technology • Ability to multi-task • Adaptive mindset • Positive attitude and sincere willingness to constantly learn and grow
Proficiency in Microsoft Office Suite. QuickBooks experience, including payroll, required.
High School diploma is required with associate or bachelor’s degree preferred. FCP/CPP certification is preferred.
Compensation and benefits include paid holidays, vacation and sick time; retirement plan; health insurance; professional development opportunities; and potential performance bonuses.