Operations Coordinator

Bay Line Construction is seeking to fill the position of Operations Coordinator to assist with daily construction operational activities. The Operations Coordinator position will play an integral role in the organizational strength of our company. Bay Line Construction is a full-service electrical contractor specializing in overhead and underground electrical distribution construction. Bay Line Construction is a growing company that believes in building around good people. We are committed to creating a diverse and inclusive work environment. All qualified applicants will receive consideration for employment.

Organizational decisions are guided by policies, procedures, and business plan. The Operations Coordinator is responsible for ensuring their role in the operational activities aligns with company goals. The Operations Coordinator will assist the Operations Management Team manage the workflow process by completing daily administrative tasks required for effective job planning, tracking and completion. This position supports during the planning phase before transitioning to the execution phase, so projects are completed safely and efficiently.

Responsibilities

• Analyzes work packages to coordinate project requirements with job owners
• Schedule, make appropriate contacts, hold-offs and work with customers, internal and external, to satisfy expectations; resolve customer issues and build constructive relationships.
• Assists in the planning, initiation, direction and monitoring of all divisional activities and programs to ensure that company/department goals and objectives are achieved.
• Provide customer/client satisfaction by applying cost effective work practices to ensure schedule adherence and job quality
• Coordinate with Operations Team to prioritize and schedule resources to effectively meet customer/client requirements during normal operations and storm emergencies.
• Communicate/coordinate work schedules with internal and external customers.
• Assist job owners with administrative processes, such as crew time sheets, Time & Labor, Reports etc.
• Communicate/coordinate work schedules with internal and external customers.
• Participate in internal scheduling and required Project Meetings.
• Complete assigned Quarterly and Yearly Goals to align efforts with Organizational Goals
• Responsible for the completion of assigned tasks and jobs
• Assist Operations Manager during storm events to provide crew availability, rosters, coordinate equipment and logistics etc.
• Complete assigned Quarterly and Yearly Goals to align efforts with Organizational Goals

Direct Responsibilities in the Work Flow Process

• Assist job owner with crew timesheets to ensure proper charges for job/work orders, labor and equipment. Work with Ops Manager and Payroll to ensure charges and payroll are correct.
• Track incoming work and communicate with the Operations Team
• Responsible for coordinating with crew foreman, crews and Operations Manager to maximize efficiency across all groups.

Receive work order/job packets from Operation Manager:

• Assign walkdown/constructability review prior to assigning to crew.
• Communicate Concerns or Hazards identified by the walkdown to appropriate parties and act as liaison to assist in mitigating the hazards.
• Assist Operations Manager with Unit Takeoff, Required Units for Units Bids if applicable.
• Assist Operations Manager or job owners with Man Hours Estimates & procurement of specialized equipment Required if applicable.
• Work with Operations Manager to coordinate or complete all material pickups, Miss U Tickets, etc. prior to assigning to crew
• Coordinate Scheduling Job/Project with Operations Manager and job owners
• Provide Operation Manager daily/weekly updates on progress of construction as needed.
• Act as liaison between Project or Operations Manager and work groups required to execute project schedule, control project scope, manage dollars, and materials management.
• Assist with providing financial team expected direct job costing details (subcontractor costs, material, equipment, etc.)

Process work order/job packets after completion:

• Ensure all work tasks are completed and material allocated correctly
• Track any uncompleted tasks or milestone completion
• Communicate scope or mapping changes to customers
• Communicate with Specialist to ensure adequate information is provided for correct invoicing
• Update work tracking sheets accordingly
• Save and file work order information per company Information Retention Policy

Requirements and skills

• Good time management, prioritization, and multitasking abilities
• Proficient in Microsoft Office Suite and ability to learn other supporting software
• Excellent interpersonal skills to build strong relationships with colleagues
• Effective communication, including speaking, writing and active listening
• Able to give and receive feedback and constructive criticism from a variety of channels
• Excellent strategic planning and problem-solving skills
• Leadership skills, like motivation, goal-setting and monitoring progress
• Collaboration and teamwork skills
• Comfortable in a high-pressure environment
• Highly organized and self motivated
• Previous experience in office administration
• Ability to multitask and prioritize tasks effectively
• Strong attention to detail and accuracy
• Ability to work independently as well as part of a team
• Able to pass pre-employment screening

Job Type

• Full-time (40 Hrs)

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Paid Vision insurance (For Employee

Schedule

• 8 hour shift
• Day shift 6AM to 2:30PM
• Monday to Friday

Location

• This position requires in person attendance and the ability to commute/relocate to corporate office in Georgetown, DE 19947
• Successful Candidates must be able to reliably commute or planning to relocate before starting work (Required)

Required Experience

Microsoft Office: 1 year (Preferred)

Administrative or utility experience: 1 year (Preferred)

High School Diploma/ Some College Preferred

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $50,000 - $60,000