Business Operations and Finance Manager - School of Medicine

Position: Business Operations and Finance Manager - School of Medicine

Department: Jerry M. Wallace School of Osteopathic Medicine

Status: Full Time

Position Summary

The Business Operations and Finance Manager is responsible for supporting the financial and operational functions of the Jerry M. Wallace School of Osteopathic Medicine (CUSOM). This individual will coordinate budget processes, manage purchasing and vendor transactions, track expenditures, and assist with financial reporting and compliance. The position reports to the Chief of Operations and collaborates closely with the University Finance Office to ensure efficient, accurate, and compliant fiscal operations.

The role is well-suited for a detail-oriented professional with financial management experience, strong organizational skills, and the ability to work collaboratively within an academic or healthcare setting.

Essential Duties And Responsibilities

• Coordinate and monitor annual budgets for academic depart1ments and program areas
• Oversee daily purchasing activities, including requisitions, vendor engagement, and invoice processing
• Reconcile expenditures, maintain transaction records, and support internal financial reviews
• Assist in preparing and submitting regular financial reports for CUSOM leadership and external stakeholders
• Support contract management, grant-related expenditures, and compliance tracking
• Collaborate with the University Finance Office to ensure adherence to institutional policies, internal controls, and audit preparedness
• Maintain operational records for purchasing, facilities, and vendor services
• Assist with logistics related to facilities requests, supply coordination, and general operations
• Participate in the onboarding and implementation of financial and administrative systems
• Ensure timely submission of reports and documentation for audits, accreditations, and regulatory agencies
• Maintain a strong technical aptitude of the University’s accounting and data extraction systems.
• Participate in organizational committees as requested by the Dean of the Medical School.
• Maintain a professional appearance and demeanor at all times.
• Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
• Uphold and abide by Campbell University policies and procedures, including, but not limited to; Title IX, HIPAA, and FERPA guidelines.
  
  

Education/Experience

• Bachelor’s degree in accounting, finance, business administration, or a related field required
• Master’s degree preferred.
• Minimum of 3 - 5 years of experience in financial management, accounting or operations
• Prior experience in higher education, non-profit, or healthcare setting preferred.
• Familiarity with grant funding, internal controls, and procurement processed preferred.
  
  

Knowledge, Skills, And Abilities

• Proficiency in Microsoft Excel, Word, Outlook, and financial systems or ERP platforms
• Strong understanding of budgeting, reconciliation, and financial analysis
• Excellent organizational, problem-solving, and communication skills
• Ability to manage multiple priorities with accuracy and timeliness
• Strong interpersonal skills and the ability to work collaboratively across departments
• Commitment to maintaining confidentiality and professional integrity.
• This position demands accuracy, honesty, integrity, and the ability to work within the Christian mission of Campbell University.