What are the responsibilities and job description for the Administrative Assistant position at Catholic Charities of Baltimore?
Pay Rate: $18-$21 (Non-Exempt)
Catholic Charities of Baltimore, the Weinberg Housing and Resource Center is a low-barrier emergency shelter that provides homeless services to over 275 adult men and women each night in the City of Baltimore. Our services include shelter, convalescent care, breakfast and dinner, showers, laundry, case management and a variety of life skills and empowerment classes – with a focused goal of assisting residents in obtaining permanent housing.
Catholic Charities of Baltimore, Weinberg Housing and Resource Center is currently seeking an Administrative Assistant, who will facilitate the efficient operation of the assigned area by performing a variety of clerical and administrative tasks. The work schedule is Monday - Friday 3pm - 11pm
JOB DUTIES & RESPONSIBILITIES:
- Answers and transfers phone calls, screening when necessary.
- Welcomes and directs visitors, volunteers, and clients.
- Retrieves information as requested from records, email, and other related documents; prepares written summaries of data and/or statistics when needed.
- Coordinates and schedules volunteers daily, utilizing better impact software.
- Assists volunteers in kitchen daily.
- Helps coordinate events for clients, volunteers, and staff.
- Helps Maintain donations .
- Conducts Volunteer and donor outreach through emails, phone calls, and attendance at events.
- Maintains other office duties as needed.
- Maintains a system for recording court appointed community service volunteers.
EDUCATION & EXPERIENCE REQUIREMENTS:
- High school diploma or GED.
- Four years of experience in an administrative role or equivalent combination of education and experience.
REQUIRMENTS & ABILITIES:
- Solid grasp of clerical procedures and systems such as managing Outlook calendar, email, and recordkeeping.
- Excellent verbal and written communication skills.
- Excellent relational and customer service skills.
- Excellent organizational skills and attention to detail.
- Ability to work with minimal direction or supervision.
- Ability to act with discretion, tact, and professionalism in all situations.
- Hearing and vision abilities within normal range (corrected) to observe and communicate with others.
- Requires the ability to utilize computer systems and software necessary to perform position functions. Basic Windows PC, web browsing (i.e., Chrome, Internet Explorer, etc.), and Microsoft Outlook skills required. Other Microsoft Office application knowledge, such as Word, Excel PowerPoint, Skype, and OneDrive desired.
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:
- Sedentary work that primarily involves sitting/standing.
- Light work that includes moving objects up to 20 pounds.
- Moving about to accomplish tasks or moving from one work site to another.
We offer a wide range of benefits to meet the ever-changing needs of our employees including but not limited to:
- Health/Dental/Vision
- Vacation/sick/holiday pay
- 403(b) Retirement Plan with a discretionary employer contribution
- Tuition Advancement
- Paid Parental Leave
Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety, empowerment, healing, and self-care, and that believes that every person has infinite worth and promise.
Catholic Charities is an equal opportunity employer
Salary : $18 - $21
