Administrative Assistant

Description

Position Overview:

Children’s Home Society is a leading provider of services to vulnerable men, women, children, and families in South Dakota. As a Full-Time Administrative Assistant, you will be responsible for providing administrative/clerical/planning support to the Child Advocacy Center and Clinical Outpatient teams in multiple locations and serve as receptionist in accordance with the organization’s Mission, Vision, and Values. 

Benefits of Employment at CHS:

• Work Life Balance: 40 work week Monday through Friday, 8 to 4:30 PM
• Comprehensive Benefits: Equal up to 30% of your salary. Two health insurance options (Traditional Plan & High Deductible Health Plan with HSA), vision, dental, employer-paid Group Life Insurance and Accidental Death & Dismemberment (AD&D), Short Term & Long-Term Disability, and additional voluntary life and critical illness plans.
• Financial/Education Assistance: Up to $200 per month in tuition reimbursement or student loan repayment for qualifying employees.
• Generous Paid Time Off: Includes a generous PTO package, 10 paid holidays, and 8 hours "Day of Service" for volunteering in the community.
• Competitive Compensation: $20 to $23.50 an hour (depending on experience and education) with yearly merit-based raises as well raises based on licensure accrual.
• Retirement Plans: Once entry into the plan, employees receive a 3% employer contribution each pay period and an additional 5% annual contribution. Employees are 100% vested after 4 years of credited service.
• Referral Bonuses: Earn up to $1,000 for referring new employees.

What You'll Do:

Your responsibilities as a Full-time Administrative Assistant would include:

• Greet staff, board members, other professionals, and clients/youth.
• Answer telephones, route callers, and distribute messages.
• Receive and distribute incoming mail and prepare and post outgoing mail.
• Schedule fleet vehicle appointments and therapy sessions, as assigned.
• Assimilate and type reports, notes, letters, forms, and related materials, as assigned. 
• Notify and prep for meetings, track meeting schedules, and type meeting minutes, as assigned. 
• Perform data entry as assigned.
• Perform filing duties as assigned.
• Send reports as appropriate.
• Assemble Advocate folders for CAC staff. 
• Track program statistics and report as appropriate. 
• Track timeliness of documentation/training, as assigned. (TFC license dates, client medical appointment dates, Master Treatment Plan/Reviews, Psychiatric appointments, assessments/evaluations, discharges, fleet vehicle mileage/maintenance/etc., client trainings, staff trainings. 
• Process billing and invoices, as assigned. 
• Participate in quality improvement activities, as assigned. 
• Participate in required in-service training. 
• Process and assist with mass mailings. 
• Provide upkeep of kitchen area, conference room, mail room, and other common areas.
• Prepare and set up board meetings and other teleconference meetings by connecting equipment, arranging meals, etc. 
• Provide notary services, as assigned. 
• Make travel accommodation, as assigned. 
• Collaborate with Outpatient Clinical Business Manger to support operations, as assigned.
• Assist in other duties, as assigned. 

What We’ll Love About You:

• Client/visitor feedback is positive.
• Telephone is consistently answered within 4 rings as evidenced by supervisory overview. 
• Few, if any, errors occur in directing callers and taking messages. 
• Feedback from staff regarding team effort is positive. 
• Security standards are consistently maintained. 
• Annual required training is completed. 
• Confidentiality is consistently maintained.
• Data entry is consistently accurate as evidenced by supervisory records review. 
• Feedback from staff regarding support is positive.

Requirements

• High school diploma required. 
• One-year administrative experience desirable. 
• Knowledge of and ability to use personal computers and software utilized by office. 

Salary : $20 - $24