Recreation Programs / Services Coordinator (Part Time) - Field Allocations/Park

Carlsbad - The Community:
This nearly 40 square mile city is ideally situated in north San Diego County with an approximate population of ~115,000. It offers a great climate, beautiful beaches, lagoons, and abundant natural open space. World-class resorts, family attractions, well-planned neighborhoods, a diverse business sector, and a charming village atmosphere combine to create the ideal California experience.

DEI Statement:

The City of Carlsbad embraces diversity, equity and inclusion in the workplace and recognizes the vital relationship of a culturally diverse, engaged work environment and innovative excellence. A diverse, equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition, and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal.

The Department: The Carlsbad Parks & Recreation Department is the steward of approximately 450 acres of parkland, featuring community and historic parks, senior services, playgrounds, multigenerational facilities, aquatic centers, tennis courts, and multi-use fields. Nearly 40 percent of the city is dedicated to open space, and the department maintains approximately 40 linear miles of recreational trails.

The Position: The position generally requires specialist knowledge for large high-profile events and/ or programs. Incumbents work independently, with little supervision. Assignments are complex in nature and require the proven ability to coordinate events or programs associated with a specific area of responsibility.

*Part-time employee cannot exceed 980 total hours worked within one fiscal year*

**This is a non-benefitted position**

• Assist in coordinating sports fields and open space scheduling for sports organizations.
• Assist in coordinating and monitoring biannual field allocations for sports organizations.
• Coordinate and conduct park monitoring assignments and scheduling.
• Maintain and update important information related to contract agreements.
• Maintain schedule of field allocations and field use by sports organizations.
• Input program information into City of Carlsbad registration website.
• Assist in preparation of documents used for field allocation use, including light schedules.
• Assist customers with inquiries related to programs i.e., information, registration, refunds, and transfers.
• Complete customer surveys relating to programs.
• Coordinates related projects to ensure that the goals and objectives of the assigned program are met by performing the duties personally or through other team members or by supervising employees.
• Recommends and suggests guidelines and procedures for the assigned program.

• Excellent customer service skills.
• Strong written and verbal communication skills.
• Ability to learn, apply, and explain related policies and procedures.
• Demonstrate great attention to detail.
• Highly organized and able to prioritize duties efficiently.
• Ability to establish and maintain cooperative working relationships.
• Ability to make independent decisions within broad established guidelines.
• Strong time-management skills and multitasking ability.
• Comfortable in a shared office and workspace environment.
• Advanced skills in Microsoft Office applications (Outlook, Word, Excel, Teams), with the ability to learn and apply other programs (e.g., CivicRec, Adobe Pro, Facilitron, Google Docs, Musco Lighting)
• Strong computer skills, including basic troubleshooting skills.
• Ability to work directly with the public and a diverse audience.
• A flexible work schedule including afternoon, evening, and weekend hours.

Any combination of experience and education that could likely provide the required knowledge and abilities, is qualifying. A typical way to obtain the knowledge and abilities is:

• High school diploma or G.E.D.
  1. College-level courses in recreation, education, physical education, or related field, is preferred.
• Minimum 1 year of experience and/or training, performing duties comparable to a Senior Recreation Leader, and experience working with the public.
• Additional licenses/certificates may be required depending on the specific assignment