Administrative Assistant/Permit Clerk

Gretna, Nebraska is a booming City of the First Class located in Sarpy County and the Omaha Metro. With the expansion of the City’s corporate limits and Extraterritorial Jurisdiction (ETJ), additional staff are necessary to meet the demands of growth and development happening in the Gretna service area. The Administrative Assistant/Permit Clerk position creates the added depth of staffing levels needed to meet this growing community. This enthusiastic self-starter will aide in promoting the orderly growth of Gretna by providing customer support, processing permits and inspections, and providing full departmental support for the Building & Zoning Department of the City of Gretna. Specific duties are identified in the job description.

Education & Experience:

• High School diploma or GED equivalent
• Minimum two years local government experience, preferred to be in building codes, permit processes or other planning, code enforcement or land development area.
• Valid driver’s license

This is an exciting time to join the City of Gretna team to aid in visioning and implementing the future of Gretna. The starting pay for this position is $18.71, with excellent benefits. Application and Job Description is available from City Clerk’s office, 204 N. McKenna Avenue, P. O. Box 69, Gretna, NE. 68028-0069 or at www.gretnane.org. This position remains open until filled.

ESSENTIAL JOB FUNCTIONS

Customer Support

· Greets and provides customer service at department counter; provides general information as it pertains to the department or refers them to the appropriate agencies as necessary.

· Answers the telephone, takes messages and/or refers caller to appropriate source for assistance or provides information to callers.

· Explains city policies, procedures, regulations, codes and ordinances, assists general public with reading and understanding of maps, drawing of plots and building site plans.

· Assists the general public and contractors in completion of various forms and documents.

· Receives citizen complaints and records information and/or refers individual to appropriate source for resolution.

· Creates, updates, and maintains various informational handouts regarding zoning and building regulations for distribution to citizens.

· Types forms, letters, memos, reports and prepares copies.

· Prepares and distributes various department applications and forms.

· Establishes and maintains positive public relations with the general public, other employees, general contractors, other governmental agencies and municipal officials.

Permits and Inspections

· Accepts and reviews construction plans for completeness, calculates and collects appropriate fees, issues building permits, and submits to finance department for processing; processes refund requests, logs and processes complaints.

· Monitors status and progress of applications and permits.

· Responsible for the daily scheduling of inspections via telephone, fax or in person and distributes to the inspector accordingly.

· Processes and records inspections and results .

· Files all information in appropriate files for future reference for all permitted projects.

· Issues certificate of occupancy for residential and commercial buildings.

· Issues building permits as approved for issuance by building official or inspectors.

Departmental Support

· Primary user of permitting software responsible for issuing all building permits, tracking inspections and approvals.

· Assembles, compiles and creates reports as needed by management.

· Responsible for utilizing a variety of computer programs and all essential functions of permitting software in the preparation and maintenance of various records, reports and documents; reports any problems to management and coordinates with IT and software support personnel.

· Performs clerical support functions for Planning Commission and Board of Adjustment.

· Attends all Planning Commission and Board of Adjustment meetings on a monthly basis as the secretary to record minutes.

· Assists with the application process for zoning actions, subdivisions, and appeals to the Board of Adjustment.

· Monitors and makes recommendations for updates to the City website, including but not limited to site improvements, city information, etc.

· Provides administrative support to departmental staff as needed through various activities including but not limited to, processing incoming and outgoing mail, scheduling appointments, composing, typing, and editing correspondences, reports, memoranda, notices, and other material.

· Catalogues files for record management, writes routine reports, maintains a variety of building and planning related records, utilizes information systems as required in the processing, filing and managing records associated with applications, plan transmittals, permits and general correspondence.

· Assists in constant improvements in the Department.

· Establishes and maintains an appropriate file system by accurately filing departmental records, reports and various other documents.

· Organizes and archives completed projects for building permits, plans, and subdivisions.

· Operates standard office equipment in the performance of job duties, i.e. fax machine, copier, personal computer, calculator, etc.

· Maintains inventory and orders office supplies, various water meters and associated connections, inspection tickets, receipt books and other forms utilized by the department. Performs other administrative/permit clerk duties as assigned.

Job Type: Full-time

Pay: From $18.71 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Gretna, NE 68028: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person

Salary : $19 - $-1