What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT - POLICE position at City of Miami Gardens?
JOB
This position performs routine to moderate clerical work in support of efficient and effective Department operations; provides professional, courteous customer service at all times; and performs related duties as assigned. This is a non-sworn, full-time, non-exempt employee under general direction of the Assistant Chief of Police or designee.
EXAMPLE OF DUTIES
This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed.Greets office visitors; directs visitors to appropriate office and/or provides information and assistance as requested.Provides a variety of information to the public regarding Department procedures, policies and methods.Receives and responds to inquiries and requests for assistance from other City Departments, agencies, organizations, professionals and the public.Review and correct all administrative documents to include evaluations, PAR, DAR, and other related documents.Drafts and composes a variety of correspondence, notifications, forms, meeting minutes, and related documents in order to communicate information to staff, council members and/or the public.Processes and proofreads a wide variety of reports, letters, and memoranda; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities.Assists in entering, preparing and processing Department records.Processes incoming and outgoing daily mail.Schedules or confirms attendance of staff or others at a variety of meetings; makes travel arrangements for senior executives. Complete and assist in payroll related activities; track and input payroll and leave records and performance evaluations.Maintains detailed and accurate records; provides, creates and submits reports as required. Maintains and updates a variety of databases and spreadsheets in order to facilitate information recording, storage and retrieval. Orders supplies. Tracks expenditures on accounts, reconciles accounts and receipts; balances and processes purchase requisitions and invoice audits. Serve on various committees as assigned.Performs other related work as required.
SUPPLEMENTAL INFORMATION
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is frequently required to walk; use hands and fingers to handle or operate objects, tools, or controls; and reach with hands and arms. The noise level in the work environment is moderately quiet. Work is performed in an office setting within a controlled environment.
This position performs routine to moderate clerical work in support of efficient and effective Department operations; provides professional, courteous customer service at all times; and performs related duties as assigned. This is a non-sworn, full-time, non-exempt employee under general direction of the Assistant Chief of Police or designee.
EXAMPLE OF DUTIES
This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed.Greets office visitors; directs visitors to appropriate office and/or provides information and assistance as requested.Provides a variety of information to the public regarding Department procedures, policies and methods.Receives and responds to inquiries and requests for assistance from other City Departments, agencies, organizations, professionals and the public.Review and correct all administrative documents to include evaluations, PAR, DAR, and other related documents.Drafts and composes a variety of correspondence, notifications, forms, meeting minutes, and related documents in order to communicate information to staff, council members and/or the public.Processes and proofreads a wide variety of reports, letters, and memoranda; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities.Assists in entering, preparing and processing Department records.Processes incoming and outgoing daily mail.Schedules or confirms attendance of staff or others at a variety of meetings; makes travel arrangements for senior executives. Complete and assist in payroll related activities; track and input payroll and leave records and performance evaluations.Maintains detailed and accurate records; provides, creates and submits reports as required. Maintains and updates a variety of databases and spreadsheets in order to facilitate information recording, storage and retrieval. Orders supplies. Tracks expenditures on accounts, reconciles accounts and receipts; balances and processes purchase requisitions and invoice audits. Serve on various committees as assigned.Performs other related work as required.
SUPPLEMENTAL INFORMATION
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is frequently required to walk; use hands and fingers to handle or operate objects, tools, or controls; and reach with hands and arms. The noise level in the work environment is moderately quiet. Work is performed in an office setting within a controlled environment.
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