Records Clerk

If you are seeking a career in government where you can make a difference in the community every day and be part of a positive work culture that supports professional development, the City of Moorpark is the place for you.  
 
About the City of Moorpark 
 
The City of Moorpark was incorporated in 1983 as a general law city and operates under the Council-Manager form of government. We are conveniently located in the southeastern part of Ventura County near the cities of Thousand Oaks and Simi Valley, within an hour’s drive to Los Angeles and Santa Barbara, and close to the Southern California beaches. Moorpark is nestled in a flourishing valley with spacious mountain views, a perpetual vacation climate, beautiful residential neighborhoods, cultural arts, shopping, a variety of restaurants, outstanding schools, and the exceptional Moorpark Community College. Moorpark also has 19 city parks with sport courts and fields, open grass, picnic areas, hiking, and viewpoints.

 
 Below are some employee comments on why they like working for the City of Moorpark:
 

• "As a parent, I like the flexible schedule.  I can start at 7:00 a.m. and be done by 4:30 p.m. to be with my children”. 
• “There is teamwork in my department. When I need help, there is someone always there to assist me”.
• “I like the All-Employee Meeting. The food is always good, and the City Manager gives updates on what is happening. We play games and recognize employees.”
• “I like working with professionals who are trying to do their best for the City.”
• “Flexibility in my schedule and easy-going employees.

This regular part-time position offers paid sick leave and CalPERS retirement after working 1,000 hours in a fiscal year, a 9/80 schedule ( every first Friday of the month day off), and flexible hours. 

 The City Manager's Office is seeking an individual with good administrative skill set and a penchant for organization. The ideal candidate will be organized, reliable, independent, and willing to work in for both the City Clerk and Human Resources Divisions.

Summary Description

Assist  in maintaining a reliable records management program; ensure operational efficiency and smooth workflow; and provide clerical support in the Clerk's Office and Human Resources Division. This position will work 28 hours a week.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the City Clerk and Human Resources Manager. Work schedule is flexible.

This is a continuous recruitment and may close at any time; prompt and early application submission is encouraged.

First review of applications:  Monday, August 14, 2023



 
WHAT WILL YOU DO:

1.         Perform data entry for City records; assist in the maintenance of filing and indexing systems.
2.         Provide responsible clerical assistance and support to the assigned department.
3.         File and retrieve documents; determine placement or establish new placement in accordance with established procedures; maintain and update file guide; maintain paper records and electronic files and databases in an orderly manner as directed.
4.         Assist with preparation of departmental reports produced from databases.
5.         Assist with scanning of documents along with key word indexing.
6.         Assist with agenda packet preparation, scanning and distribution.
7.         Assign file numbers.
8.         Answer phones when necessary; take messages and answer inquiries.
9.         May serve as a backup receptionist; operate a switchboard; transfer and direct calls and customers to appropriate staff.
10.       Copy and print paper documents and assemble records as directed; copy and assemble electronic records as directed.
11.         Conduct employment verification and reference check.
12.        Prepare interview binders.

Marginal Functions:

1.         Serve as emergency response worker as necessary.
2.         Perform related duties and responsibilities as required.

 WHAT WE WOULD LIKE YOU TO HAVE:

Knowledge of:

• Principles and procedures of record keeping.
• Principles and procedures of filing.
• Methods and procedures of data entry.
• Principles of business letter writing and basic report preparation.
• Modern office procedures, methods, and equipment.
• English usage, spelling, grammar, and punctuation.
• Computer functions and related software.
• Principles and practices of customer service

Ability to:

• Maintain records and files.
• Perform a variety of clerical support services.
• Understand and carry out both oral and written directions.
• Operate and use modern office equipment including computer, printers and copiers, scanners and postage machine.
• Type and/or enter data on a computer at a speed necessary for successful for job performance.
• Understand and follow oral and written instructions.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
• Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
• Maintain mental capacity, which allows for effective interaction and communication with others.

 

 Experience:  One year of record keeping and general clerical experience, preferably including electronic database software experience.

Training:  Equivalent to the completion of the twelfth grade.

License or Certificate:  Possession of or ability to obtain and maintain an appropriate, valid California driver's license.

Working Conditions:

Environmental Conditions:  Office environment; exposure to computer screens.

Physical Conditions:  Essential functions may require maintaining physical condition necessary for sitting or standing for prolonged periods of time; medium lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity.

 

Salary : $18 - $20