SUPPLY SPECIALIST

JOB DESCRIPTION

SUPPLY SPECIALIST
Human Resources Department

POLICE 700 Town Center Drive, Suite 200
Newport News, VA 23606

Phone: (757) 926-1800
NEWPORT NEWS, VA Fax: (757) 926-1825

CITY OF OPPORTUNITY

GENERAL STATEMENT OF RESPONSIBILITIES

Under general supervision, this position is responsible for providing complex supply support to the
Police Department. Reports directly to the Logistics’ Manager.

ESSENTIAL JOB FUNCTIONS

Performs responsible storeroom functions utilizing an automated inventory system to include material

receiving, picking, issuance, delivering, storage, inventory control, verifying on-hand quantities and

monitoring returns and general housekeeping. Procures and maintains a stocked inventory of all

designated office and janitorial supplies for the department, as established by the Logistics Manager.

Processes all United Parcel Services (UPS) packages for the Police Department. Retrieves all surplus,

obsolete and excess furniture and materials no longer in use. Responsible for keeping area hospitals

stocked with Blood Alcohol Kits.

Collects, maintains and properly stores and disposes of an inventory of Bikes, mopeds, and scooters

turned over to the Logistics section by department Officers.

Verifies all incoming shipments against purchase order documentation using packing slips, invoices

or other prepared paper work related to the procurement.

Delivers or coordinates delivery of a variety of supplies to physical locations utilized by Police

Department personnel.

Performs other duties as assigned.

PERFORMANCE STANDARD

Employees at all levels are expected to effectively work together to meet the needs of the community
and the organization through work behaviors demonstrating the City’s Values. Employees are also
expected to lead by example and demonstrate the highest level of ethics.

REQUIRED KNOWLEDGE 

Inventory Management – Thorough knowledge of stock and inventory recordkeeping to include

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safe, effective, and efficient handling and storage of stock, material, tools, and supplies.
Knowledge of the use and type of a wide variety of materials, parts, equipment or supplies in a
warehouse. 

Customer Service — Considerable knowledge of principles and processes for providing customer
service and delivering items to requestors. This includes setting and meeting quality standards
for services, and evaluation of customer satisfaction. 

Equipment Operation – Knowledge of the proper procedures for operating, inspecting and
maintaining assigned equipment such as forklifts, pallet jacks, etc. 

Safety - Thorough knowledge of occupational hazards, safety precautions, and safety regulations
related to the handling and storage of stock, material, tools, and supplies.

REQUIRED SKILLS 

Computer Skills – Utilizes a personal computer with a warehouse management system, word
processing, spreadsheet, and related software to effectively complete a variety of administrative
tasks with reasonable speed and accuracy. 

Interpersonal Relationships – Develops and maintains cooperative and courteous relationships
with employees, managers, supervisors, managers and representatives from other departments
and organizations within the department. 

Time Management - Plans and organizes daily work routine. Estimates expected time of
completion of elements of work and establishes a personal schedule accordingly. Implements
work activities in accordance with priorities and estimated schedules. 

Judgement/Decision Making – Evaluate the best method of research and then exercise

appropriate judgement in establishing priorities and resolving matters. Considers the relative

costs and benefits of potential actions to choose the most appropriate one.

REQUIRED ABILITIES


Communication – Ability to communicate ideas and proposals verbally and in writing effectively
so others will understand. Ability to handle a variety of customer service issues with tact and
diplomacy and in a confidential manner. 

Mathematics - Ability to perform basic arithmetic and statistical calculations as well as taking
basic measurements, approximate weights.

EDUCATION AND EXPERIENCE

Requires a high school diploma and 5-7 years of supply, stock, or warehouse experience or an
equivalent combination of education and experience.

ADDITIONAL REQUIREMENTS

Requires an acceptable general background check to include a local and state criminal history check
and a valid driver’s license with an acceptable driving record.

Requires satisfactory results from a pre-employment medical evaluation.

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PHYSICAL REQUIREMENTS


Tasks require the regular and, at times, sustained performance of moderately physically
demanding work 

Some combination of climbing and balancing to include climbing ladders, stooping,
kneeling, crouching, and crawling. 

May involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and
materials (20-50 pounds).

SENSORY REQUIREMENTS


Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. 

Some tasks require the ability to communicate orally.

ENVIRONMENTAL EXPOSURES

Performance of essential functions may require exposure to adverse environmental conditions, such
dirt, dust, pollen, odors, wetness, humidity, weather, temperature, and hazardous materials,
machinery, vibrations, or bright/dim lights.

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