What are the responsibilities and job description for the Clerk of Committees position at City of Pittsfield?
Job Description
EMPLOYMENT TYPE: PART-TIME
EXEMPT/NON-UNION
JOB TITLE: CLERK OF COMMITTEES
DEPARTMENT: CITY CLERK
The City of Pittsfield is seeking a clerk to provide administrative and organizational support to the following committees: 1) Ordinance and Rules, 2) Public Works and Utilities, and 3) Public Buildings and Maintenance.
Attendance is required at evening meetings for the purposes of recording minutes.
RESPONSIBILITIES:
- Communicates with committee chair for preparation of meeting agenda and materials.
- Distributes meeting materials to committee members.
- Ensures that all meetings are properly posted in accordance with applicable state laws.
- Maintains an organized record keeping system of committee documents.
- Mails hearing notifications to residents by certified mail.
- Applicable to current City employees only: Transcription of minutes, preparation of agenda, and other miscellaneous tasks are to be completed on clerk’s own time and not during regular work hours.
QUALIFICATIONS
- Experience in clerking for local government committees preferred.
- Strong computer and internet skills, including Microsoft Office suite (Excel, Word, etc.).
- Solid organizational skills and ability for accuracy.
- Experience in filing, photocopying, scanning, emailing, and other basic office functions.
WORKING CONDITIONS
While performing the duties of the Clerk of Committees, the incumbent is required to: interact and communicate frequently with the public, government officials, other staff members and boards, and/or third parties transacting business with the City.
PHYSICAL REQUIREMENTS
Operates standard office equipment including computers and keyboards, at efficient speed; and move throughout the municipal building which may include flights of stairs. Lifts/moves objects weighing up to 10-20 pounds.
HOURS:
Approximately 5-10 hours a month. Hours fluctuate with monthly meeting schedule.
SALARY:
$2,880 yearly ($240/month)
APPLICATION DEADLINE:
Thursday, June 16, 2022 at 4:00pm
Company Description
The City of Pittsfield is the cultural, commercial, legal, and medical center of the Berkshires – a region renowned for its wonderful people, outstanding standard of living, beautiful landscapes, and the finest in cultural and recreational attractions.
We are an affirmative action/equal opportunity employer committed to promoting a multicultural work force, excellence in public service, and on-going mutual respect in our working relationships. Minorities are encouraged to apply.
We strongly encourage people of color, people with disabilities, LGBTQ community, and people from other underrepresented groups to apply for our open positions - recognizing and respecting that diverse perspectives and experiences are valuable to our team and essential to our public service.
Benefits
This is a non-benefited position
Job Type: Part-time
