Administrative Assistant Guidance Office

POSITION SUMMARY: The Administrative Assistant II provides administrative support with various office duties to ensure efficient school operation.

REPORTS TO: Assistant Principal

ESSENTIAL JOB DUTIES

• Perform clerical duties, including but not limited to: answering phones, screening and directing calls; greeting and assisting students; opening, processing, and distributing mail; typing forms, letters, reports, correspondence, and memos.
• Heavy calendaring duties for all counselors in the department, especially during class registration time.
• PowerSchool experience is a plus.  CHS uses Powerschool to manage and manipulate student schedules and assist counselors with student moves.
• Department Financial Administrative Assistant handling all money deposits, refunds, PO’s, vouchers Keystone management and keeping of department financial files each year. 
• Assist with creating department budget with Dept. Head/Head of Counseling.
• Maintain a welcoming environment for all students seeking guidance services.
• Manage MOCAP and all online programs i.e Launch 
• Work directly with ADMIN on creating a variety of courses in PowerSchool for students.
• Manage the 3-month process of working with each department head to create a new Program of Studies each year with course changes, additions and deletions.
• Assist with CHS Core Data including entering teacher minutes into PowerSchool.
• Make appointments for students and parents to meet with counselors.
• Update department website with Program of Studies and Counseling Department information each year.
• Process AP exam payments, refunds and cancellations as needed.

REQUIRED QUALIFICATIONS – Required qualifications to effectively perform the job. An equivalent combination of education, training, and experience will be considered.

• Some college is required.
• At least 2 years’ experience is required.

KNOWLEDGE, SKILLS, AND ABILITIES – This may be representative but not all-inclusive of the knowledge, skills, and abilities commonly associated with the job.

• Requires the extensive use of technology on a daily basis.
• Requires strong organization to ensure all tasks are completed in a timely fashion.
• Requires the ability to work well with others to provide cohesive services to the District.
• Requires strong attention to detail.

PHYSICAL ABILITIES – Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Required to occasionally move objects weighing up to 10 pounds around the workspace.
• Required to visually obtain information from computer monitor, correspondence, reports, or legal documents.
• Required to operate standard office equipment.

WORK ENVIRONMENT – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

• General office conditions. Exposed to moderate noise levels.

TERM OF EMPLOYMENT: Eight hours per day. Twelve-month position, as assigned.

Education Requirements: Some college is required.

Experience:  Minimum of 2 - 3 years experience as an administrative assistant or equivalent position.  Prior school district office experience is highly desirable.

Compensation:  $23.33 - 35.04 per hour

Benefits:  Comprehensive benefits package

FLSA status:  Non-exempt

Work Calendar: 12-month position

Please understand that in order to be considered as a candidate you must complete all steps in the application process. These steps include completing the online application, uploading your cover letter and resume, and providing three current references.

Equal Opportunity Employer

It is the policy of the School District of Clayton not to discriminate on the basis of race, color, religion, sex, national origin, ancestry, disability, age, genetic information or any other characteristic protected by law, in its programs or employment practices as required by Title VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975 and Title II of the Americans with Disabilities Act of 1990.  Full Non-Discrimination Disclosure

Salary : $23 - $35