What are the responsibilities and job description for the Staff Accountant position at COLUMBIA COLLEGE?
Job Details
Description
JOB SUMMARY
This position performs a variety of routine-to-complex administrative duties and works in collaboration with the Financial Services staff, other staff, faculty, students, and external service providers, such as banks and auditors. This position requires excellent organizational skills, attention to detail, the ability to effectively manage multiple tasks, both oral and written communication skills, and integrity. The primary responsibilities include but are not limited to processing, analyzing, and understanding financial transactions, reconciling general ledger accounts, preparation of reports and special projects; and performs related duties as assigned. This class works within a general outline of work to be performed and develops work methods and sequences under general supervision.
Qualifications
ESSENTIAL JOB FUNCTIONS:
- Prepares monthly reconciliation of assigned general ledger accounts such as cash, accounts receivable, accounts payable, debt, etc.
- Proposes, prepares, and enters journal entries.
- Reconciles and controls campus wide credit cards.
- Reconciles and controls office supply purchases.
- Prepares and enters budget transfers requested by departments; assists with encumbrances when necessary.
- Cross-trains with other Financial Services staff to provide support during staff absences.
- Oversees and manages the day-to-day operations of rental properties and reports maintenance needs.
- Answers telephone, distributes mail, maintains files, schedules TEAMS meetings and other administrative duties.
- Assists with coding and entering accounts payable invoices and assists with overflow in AP email.
- Updates AP vendor payment changes on Paymerang.
- Maintains file uploads and smart sheets during annual external audit.
- Performs other related duties as assigned.
MINIMUM REQUIREMENTS TO PERFORM WORK:
- Bachelor’s degree in accounting, finance, business or closely related field.
- Two (2) years of professional experience in general ledger accounting, banking or finance preferably within a higher education environment.
- Knowledge of Generally Accepted Accounting Principles (GAAP) and comprehension of debits and credits.
- Must have experience reconciling general ledger accounts, general ledger close outs, and financial reporting.
- Occasional overtime including evenings and weekends are required as needed.
- Must have knowledge of Microsoft Office Suite, utilizing Outlook, Word, Excel and Microsoft Teams, including spreadsheet design, or related analytical software skills necessary to efficiently complete duties; strong Excel spreadsheet skills and experience with Jenzabar is desirable.
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of GAAP and comprehension of debits and credits.
- Ability to assist with general ledger functions, close outs, and financial reporting.
- Ability to analyze data and write clear and concise financial narratives and reports.
- Ability to organize, plan, oversee, manage and prioritize work.
- Ability to communicate clearly both orally and in writing.
- Ability to multi-task and pays attention to detail; ability to work both independently and within a group.
- Ability to meet schedules and timelines.
- Ability to understand and follow oral and written directions.
- Ability to establish and maintain effective working relationships with others.
PHYSICAL DEMANDS:
Requires sedentary work that involves walking, standing, lifting, carrying, pushing and pulling some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations.
WORKING CONDITIONS:
Work environment risks exposure to no known environmental hazards.
EOE M/F/D/V
