Administrative Assistant

Position Description

• Receive RFPs, breakdown spec by work item • Re-name and export control each work item • Add the avail to IFS • Attach references per work item • Order references not supplied by the customer and second tier references that we don’t have in the system • Upon award, move the avail from preliminary to approved and create a zero folder for QA (for them to be able to build TIPs) • Using the parsing tool we parse and quality check each work item • Attach RCCs to its pertaining work item • Attend Converge meetings and testing of updated tools • Service the front counter, for walk-ins (trades and subcontractors), process all tech manual, drawing, scan, lamination and copy request • Order and maintain inventory of office supplies ordered thru Office Depot for the yard • Order and maintain inventory of plotter paper and toner to process poster orders • Order and maintain inventory of departmental carbon copy forms stored in the Document Center to have available to subs and trades • Order copy machine paper for the yard • Order coffee supplies and distribute weekly • Create labels and schedule pick-ups for FedEx • Pick up FedEx, UPS and Office Depot packages from the front gate • Collect and distribute daily mail from USPS to each department • Assist in the reproduction of proposals to be sent to the government for bidding • Create service calls for the Xerox printers when they have an error code. • Order and maintain supplies for all Xerox copiers both in the yard and satellite offices

Skills Required

Strong communication skills and work ethic

Works well with others and under pressure Attention to detail Strong attendance and punctuality

Must be proficient in MS tools Able to multitask and prioritize workload Good customer service skills required

Must be able to obtain a DBIDS credential to access the US Navy Installation (Navy Base) Able to troubleshoot Xerox machines, IFS and SRDAP systems

Skills Preferred Basic office skills Types at least 55-60 WPM Strong data entry ski

Experience Required Equivalent to that of administrative responsibilities

Experience Preferred

Any waterfront and ship repair experience; along with customer service experience to serve both internal and external customers.

Education Required High School graduate and some college.

Education Preferred Collegiate experence