Accounting Technician

CONFEDERATED SALISH AND KOOTENAI TRIBES
OF THE FLATHEAD NATION

PO BOX 278
PABLO MT 59855

406.675.2700
PERSONNEL DEPARTMENT FAX: 406.226.2562

Website: csktribes.org
E-mail: cory.clairmont@cskt.org

****V A C A N C Y A N N O U N C E M E N T****

TITLE: Accounting Technician (Furloughable)

LOCATION: Division of Fire – Pablo, MT

SALARY: $18.06 per hour including benefits

CLOSING DATE: Thursday, November 9, 2023 @ 5:30 p.m.

SPECIAL CONDITIONS:
This is a Testing Designated Position (TDP) within the definition of the CSKT Drug Testing policy. The
successful applicant, if not already employed by the Tribes must pass a pre-hire drug test. The
successful applicant with be required to serve a mandatory six-month probationary period.

DUTIES:
Procurement/Payment:

• Prepares purchase requisitions for various expense accounts and submits requisitions to Central

Accounting for payment. Records payments in the Purchase Requisition Log.

• Checks invoices against purchase orders or contracts to make sure quantities, items or services, process,

vendor names, service schedules, and destination items agree. Determines the contacts to make, or
reference sources to check, to investigate and resolve routine or recurring discrepancies related to items
and/or price differences, un-liquidated funds, and similar problems.

• Assists the Administrative Officer with the Solicitation of competitive bids for equipment and supplies. The

position schedules bid openings, open bids, and abstracts important bidder information such as bidder
name and address, line items and prices quoted, and quantities. Provides information to vendors on the bid
process and requirements for submission.

• Orders, receipts, and distributes orders to the appropriate program or individual. Files paid purchase

requisitions in the vendor files.

• Establishes and maintains cooperative business relationships with vendors. Maintains a list of all vendors

used by the department, maintains a vendor filing system.

• Codes purchase authorizations with the correct account number. Records payment information on the

purchase authorizations. Maintains purchase authorization and purchase requisition numbering systems.

• Checks invoices and statements for accuracy and proper account distribution.

• Makes and distributes copies of the payments to the appropriate employees. Answers recurring questions

from various personnel about the status of requisitions and payments, changes in orders and delivery
dates, and reasons for delays.

• Processes payment for Emergency Equipment Rental Agreements and other tire and fuels contracts.

Tasks include: collection of data; verifying posting accuracy of the BERA shift tickets; and, ensuring that
proper paperwork (agreement, shift tickets, inspections, recourse orders, and fuel use tickets) are complete
and accurate before submitting to accounting for payment.

Receivable/Revenue:

• Prepares Bills for Collection as requested.

• Prepares Schedules of Collection for all funds collected by the division. Maintains a Schedule of Collection

Log.

• Maintains an Accounts Receivable file.

• Submits cash, checks, and money orders to Central Accounting for deposit.

Administration/Travel Support:

• Processes travel authorizations and makes lodging and travel arrangements for various Division of Fire

and Department of Forestry employees.

• Processes travel advances. Prepares receipts for unused funds; issues payments to reimburse travelers

for expenses.

• Monitors trip reports and follows up on missing reports.

• Registers employees for training.

• From conceptual instruction, answers routine correspondence for the Administrative Officer.

• Assists with receiving phone calls and visitors, handling most inquiries and directing more complex matters

to the appropriate members

Other duties as assigned:

• Serves as Equipment Time Recorder or Personnel Time Recorder while on fire-related duty.

• Leads the work of emergency and temporary hire clerical employees as needed.

• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS (AS REFLECTED ON THE TRIBAL EMPLOYMENT APPLICATION)

• High School Diploma or equivalent.

• Three (3) or more years work experience in accounts payable or an equivalent position.

• Current qualifications as a Personnel Time Recorder (PTRC) and/or Equipment Time Recorder (EQTR)

is preferred but not required.

• Must maintain a valid Montana State Driver’s License for vehicle operations.

• This position is subject to pre-hire drug testing, condition of hire requirements under the Tribal Drug and

Alcohol Policy.

• In order to perform in fire suppression positions, a current red card must be updated and a medical

standards physical examination must be completed, if needed.

SUBMIT:

1. Completed Tribal employment application. (Resumes may be submitted but may not replace or

supplement the official tribal application).

2. Copies of relevant academic transcripts and training certificates.

3. Proof of a valid Montana Driver’s License.

4. Proof of enrollment from a federally recognized Tribe if other than CSKT.

5. If you are claiming Veteran’s Preference, a copy of the DD214 must be submitted with the application.

FAILURE TO SUBMIT ALL OF THE ABOVE INFORMATION WILL RESULT IN IMMEDIATE
DISQUALIFICATION DURING THE SCREENING PROCESS

SUBMIT ALL OF THE ABOVE TO: Personnel Office, P.O. Box 278, Pablo MT 59855, telephone
406.675.2700, ext. 1040.

FOR MORE INFORMATION:
Contact: Patricia Clairmont, Administrative Officer @ 406.675.2700, ext. 6458.