Administrative associate

DESCRIPTION

GPP Database Link (

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader / group.

Performs activities under a moderate degree of supervision.

Key Responsibilities :

Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests.

Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms;

and office systems such as databases or spreadsheets. Assists with data collection, data entry and report generation on various departmental related activities.

Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

Responds to, or redirects, routine inquiries from external or internal sources about the organization / department, its activities, or processes so callers / visitors are answered promptly and accurately.

Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system;

responds to inquiries from accounts payable and payees. Documents and maintains departmental policies and procedures. Participates as a team member on departmental related business improvement assignments and projects as needed.

Performs other routine administrative activities as needed per the established procedures of the organization and / or department.

RESPONSIBILITIES

Competencies :

Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Customer focus - Building strong customer relationships and delivering customer-centric solutions.

Ensures accountability - Holding self and others accountable to meet commitments.

Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.

• Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks;
• simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights;

presents conclusions and outcomes that enable data driven business decisions.

Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.

Values differences - Recognizing the value that different perspectives and cultures bring to an organization.

QUALIFICATIONS

Education, Licenses, Certifications :

High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

Experience :

Requires some work experience or intermediate level knowledge obtained through education, training or on-the-job experience.

Assist in the day-to-day functions required as business needs necessitate including but not limited to :

Assist with processing of Ariba POs

Managing of local vendors

Daily Banking and OTC Cash Recon, Cash Aging monitoring

Nevada Gold portal that involves confirmation of POs, Processing of POs and resolving any account queries when they do come up (Happens frequently).

Assist with deliveries to local customers if needed, to reduce the excessive Hot Shot Expense that is incurred weekly

Will be cross trained to assist with customer parts and service invoicing to ensure Business Continuity if other employees take vacation.

Branch warranty claims,

Managing of annual site renewals for technicians,

Fleet management and scheduling preventative maintenance and repairs, when needed.

HSE Monthly inspections and Safety Meetings

Managing and coordinating events for the branch that involves EEEC

Will be included in the on-call schedule once fully cross trained

Min Salary $46720

Max Salary $70080

Cummins and E-Verify

At Cummins, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and / or expression, or other status protected by law.

Cummins validates the right to work using E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employees Form I-9 to confirm work authorization.

Visit to know your rights on workplace discrimination.

Last updated : 2024-08-24

Salary : $46,720 - $70,080