What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT, EDUCATIONAL OPPORTUNITY CENTER (PART-TIME POOL/GRANT FUNDED) position at Del Mar College?
Department
Vice President for Student Affairs
Position Type
Non-Exempt
Employment Status
Part-Time
Salary
Minimum $14.53 per hour
Open Date
03/06/2024
Close Date
Open Until Filled
No
Position Summary Information
Job Description Summary
Del Mar College seeks an experienced professional to serve as Administrative Assistant for the Educational Opportunity Center (EOC). EOC is a U.S. Department of Education grant-funded program, providing comprehensive academic support services to college students with a range of academic needs and are first-generation college, low income, veterans, and/or have a disability. The Administrative Assistant will be responsible for providing assistance and support to the EOC Director and other staff members with administrative tasks.
Minimum Qualifications
Associate degree in business, technology, education, counseling or related field
Two (2) years of experience working within a business office setting.
Experience working with post-secondary administrators, faculty and staff.
Two (2) years of experience working within a business office setting.
Experience working with post-secondary administrators, faculty and staff.
Required Job Knowledge, Skills, Abilities
Knowledge of the barriers encountered by low-income, first-generation college students, veterans and persons with disabilities in post-secondary/career settings.
Knowledge of college admission requirements, academic and financial aid programs.
Knowledge of Microsoft Office Suite.
Ability to communicate courteously and effectively with students, faculty, staff, and public.
Ability to be sensitive to the needs of disadvantaged students and students whom the project may serve.
Ability to accurately handle administrative duties.
Ability to manage multiple tasks/projects in a high-paced, high performance work environment.
Detail-oriented.
Excellent organizational and filing skills.
Knowledge of college admission requirements, academic and financial aid programs.
Knowledge of Microsoft Office Suite.
Ability to communicate courteously and effectively with students, faculty, staff, and public.
Ability to be sensitive to the needs of disadvantaged students and students whom the project may serve.
Ability to accurately handle administrative duties.
Ability to manage multiple tasks/projects in a high-paced, high performance work environment.
Detail-oriented.
Excellent organizational and filing skills.
Preferred Qualifications
Proficient in the use of Microsoft Excel, Outlook, Word and Powerpoint.
Experience of student management systems such as Ellucian Colleague, Campus Nexus Student/Anthology, CIVITAS Learning, Student Access and Blumen.
Educational and/or economic background similar to target population.
Experience of student management systems such as Ellucian Colleague, Campus Nexus Student/Anthology, CIVITAS Learning, Student Access and Blumen.
Educational and/or economic background similar to target population.
Special Instructions to Applicants
This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws that require the verification of identity and the legal right to work in the United States. Employment is contingent upon the successful completion of a criminal background and reference checks. The College reserves the right to cancel or extend all recruitment actions. Del Mar College is an Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The College is committed to diversity in its workforce.
Job Duties
Job Duty
Greets visitors, participants and assists with inquiries.
Job Duty
Assists in maintaining all records related to project activities.
Coordinates fiscal, personnel, purchasing, payroll and monthly expenditure records.
Maintains files and an electronic database for 850 participants.
Assists in collecting data for the annual performance report and other monthly reports.
Maintains current knowledge of trends and developments in federal Trio programs.
Coordinates fiscal, personnel, purchasing, payroll and monthly expenditure records.
Maintains files and an electronic database for 850 participants.
Assists in collecting data for the annual performance report and other monthly reports.
Maintains current knowledge of trends and developments in federal Trio programs.
Job Duty
Assists in the development and/or selection of program marketing materials.
Job Duty
Provide follow-up with participants as needed.
Job Duty
Perform other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * This is a grant-funded position. Continued employment is contingent upon continued funding. Do you remain interested in the position?
- Yes
- No
- * Do you have an Associate degree in Business, Technology, Education, Counseling or related field
- Yes, I have at an Associate's degree or higher in Business, Technology, Education, Counseling or related field (Submission of transcripts with conferred date is required).
- No, I do not have the required education.
- * Do you have two (2) years of experience working within a business office setting?
- Yes
- No
- * Do you have experience working with post-secondary administrators, faculty and staff?
- Yes
- No
Applicant Documents
Required Documents
Optional Documents
- Resume
- Letter of Interest
- Transcripts
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