School Year Secretary

The School Year Secretary - Building Principal assists the Building Principal with duties and responsibilities associated with the efficient ongoing operations of the School with primary duties associated with general administrative assistance and building support. Duties performed are designated to relieve administrators of office and routing responsibilities by organizing and participating in the overall school office administrative operations. FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION: This position is classified as Non-exempt. REPORTING STRUCTURE: The Secretary to the Building Principal reports to the Building Principal/Assistant Principal or Dean of Students, as applicable. QUALIFICATIONS: 1.High school diploma or GED required; Associates Degree or advanced training preferred; 2.At least three years of relevant experience required, public school experience strongly preferred; 3.Reliability is essential; 4.Ability to perform detailed work accurately and in a fast paced environment; 5.Proficiency with Microsoft applications, particularly Excel, Google Apps required; 6.Strong organizational, interpersonal and communication skills; attention to detail and ability to work on multiple duties simultaneously; 7.Ability to work effectively and efficiently in a fast paced environment; 8.Ability to work cooperatively, effectively, and responsively with all constituencies within the school community, as well as with parents and the public, is essential; 9.Ability to maintain confidentiality; 10.Ability to adapt to changing work priorities; 11.Ability to work as part of a team in a busy office environment is essential to assuring that the overall work of the Principal’s office is done in an accurate, responsive, and timely manner; 12.Ability to communicate effectively, both verbally and in writing; ability to handle stressful situations effectively; 13.Such alternatives to the above qualifications as the Superintendent may find appropriate ESSENTIAL DUTIES & RESPONSIBILITIES: 1.Greet visitors, determine the nature/purpose of visit and arrange for their comfort and/or direct them to the appropriate destination; 2.Serve as a contact/resource person for the Principal’s office for the purpose of screening calls, visitors, scheduling, and mail and to organize the flow of communication through the Principal’s office in an efficient and effective manner; 3.Assist with calling and/or assisting with substitutes, if required; 4.Receive, screen, record, and direct incoming calls in accordance with school policy; 5.Sort and distribute mail and messages to the Principal, staff, and students, as required; 6.Assist with daily student attendance, tardiness, and dismissals, enter into Student Information System to maintain accurate records, contact parents, as required; 7.Send out school mailings (MCAS results, honor roll letters, etc.); 8.Run reports as needed; 9.Assist in monitoring students who are sent to the office for disciplinary reasons, as required; 10.Attend to administrative details not requiring the immediate attention of the Principal; 11.Follow all policies and procedures as directed pursuant to MA General laws, School Committee Policies, Building policies, and other compliance guidance; 12.Fill in for the Administrative Assistant as needed during absences, lunches, etc.; 13.Attend to other duties as assigned for the efficient and effective operation of the school as required; 14.Assist internal and external customers and provide excellent customer service; 15.Other duties or special projects as assigned by the Building Principal. PHYSICAL WORKING CONDITIONS: Work is primarily sedentary and performed in an office setting. Work requires use of hands and fingers, ability to handle and feel objects, tools, or controls. Occasional periods of walking, bending, stooping, kneeling, reaching, and occasionally lifting up to 20 pounds may be required. Specific vision abilities required by this job include close vision and ability to adjust focus. The work may require occasional in-district travel.