What are the responsibilities and job description for the Executive Assistant position at DTPM, Inc.?
Job Summary:
The Executive Assistant will provide high-level administrative support to the Director of Operations.
Duties/Responsibilities:
Provides high-level administrative support and assistance to the Director of Operations and/or other assigned leadership staff.
Reviews legal documents and coordinates with the general council to ensure all liabilities of the company are covered.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
Performs additional duties as assigned by executives.
Performs other related duties as assigned.
Required Skills/Abilities:
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Able to type a minimum of 51-70 words per minute.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Must have extensive experience with Microsoft EXCEL (i.e. creating pivot tables, using advanced functions, data validation, and handling large data sets)
Education and Experience:
High school diploma required; Bachelor's degree in Business Administration or related field preferred.
At least four years of related experience is required.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Work From Home Eligible: Yes, in accordance with company policy.
Exempt/Non-Exempt: Non-Exempt
Job Type: Full-time
Pay: $16.00 - $19.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
- No weekends
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Excel: 5 years (Required)
Work Location: In person
Salary : $16 - $19