Transportation Coordinator

EF High School Exchange Year is seeking positive, energetic, and responsible individuals to work with international high school exchange students at its Welcome Days programs held on the EF Academy campus in Thornwood, NY. EF Welcome Days provides participants with a memorable New York City experience, valuable communication skills, and strong bonds with other exchange students before they embark on their high school exchange year.

The ideal candidate:

• Is comfortable liaising with facilities staff, ensuring that the needs of the program are met and that relationships are maintained
• Has an exceptional ability to assess interpersonal dynamics between staff for the purpose of building cohesive teams
• Has a high emotional intelligence
• Is highly organized and has experience working with a large-scale student program
• Enjoys problem solving, is solutions-oriented and remains calm in fluid situations
• Proficient in Microsoft Suite, especially Excel
• Is able to work with many stakeholders, while putting the needs of the program first
• Is solutions-oriented in managing a time-sensitive workload
• Has experience working with and managing a predominantly intern-level staff
• Is enthusiastic, patient, creative, flexible and has a great sense of humor
• Is an exceptional team-player and enjoys working with dynamic colleagues

EF Welcome Days is broken up into six (6) sessions and includes Leadership Team and all-staff trainings as detailed below.

• Leadership Team Training: July 10 - July 13
• All-Staff Training: July 14 - July 18
• EF Welcome Days Session 1: July 19 - 22
• EF Welcome Days Session 2: July 26 - 29
• EF Welcome Days Session 3: August 2 - 5
• EF Welcome Days Session 4: August 9 - 12
• EF Welcome Days Session 5: August 16 - 19
• EF Welcome Days Session 6: August 23- 26

This position is a part of our Leadership Team. All Leadership Team candidates must be available for the full duration of our summer season. The Leadership Team collectively is responsible for the smooth operation of a fast-paced and ever-changing summer program.

Main responsibilities of the Transportation Coordinator include overseeing transportation needs, including ensuring transport for staff during arrivals and departures, assisting with the setup of student programming, coordinating team building and staff bonding activities, assisting with aspects of campus operations, and ensuring that all staff feel supported in their roles. Must have valid driver's license and be comfortable driving a 15-person van.

Leadership Team positions are also required to complete two online training modules to familiarize themselves with the EF High School Exchange Year program and attend a training prior to students’ arrival.

The Transportation Coordinator is estimated to work around 40-55 hours per week at $17/hour, with any overtime hours being paid at time and a half. Coordinators are responsible for their transportation to and from the Welcome Days location. All summer roles are provided room and board for the duration of the program.

COVID-19 Policy:

Due to the continued challenges of the spread of COVID, EF High School Exchange Year requires all temporary staff to be fully vaccinated, including all relevant booster shots approved by the CDC.