What are the responsibilities and job description for the Federal Programs Clerical/Data Manager/Bookkeeper (2526.123) position at Gadsden City?
TITLE: Clerical/Bookkeeper – Federal Programs
QUALIFICATIONS: Proficiency and accuracy in general office skills and bookkeeping
Other qualifications as set by the Gadsden City Board of Education
EMPLOYMENT: Twelve months
STATUS: Non-Exempt
REPORTS TO: Federal Programs Director
SUPERVISOR: Federal Programs Director
JOB GOALS: Maintain high standards in the workplace; be professional, and efficient in job responsibilities. Handle bookkeeping procedures for federal programs.
FUNDING: Title I 100% / Clerical/Data Manager Salary Schedule
PERSONAL QUALITIES:
Behaves ethically and refrains from disclosing information of a confidential nature
Demonstrates consistent integrity, dependability, reliability, and professionalism
Maintains speech, appearance, and behavior, which are professionally appropriate
Demonstrates a supportive attitude toward the school programs
PERFORMANCE RESPONSIBILITIES:
Handles clerical bookkeeping procedures for federal programs: Title I, Title III – EL, Title IV, State EL, Title X – McKinney Vento, State and Federal Nurses, OSR- Pre-K4
Assists Administrative assistant of federal programs with clerical duties
Assist with maintaining records for schoolwide budgets, grants, and federal programs on computer
Communicates with principals and school secretaries concerning purchase orders and budget issues
Assists Director of Instructional Services/Federal Programs with any procedures required or needed to enhance the federal programs
Assist with budgets for newly written grants
Keeps abreast of federal program changes
Attends state meetings for fiscal updates
Responsible for all Federal Programs field trips, OSR field trips, and summer camp field trips. This includes review of calculations, source funding, submission for approval, creation of purchase orders, and payment expenses.
Preparation and Maintenance of Time and Effort database.
Backup person for the Federal Programs Administrative Assistant.
Prepare and edit Strategy Maps for Title I schools based on ACIP.
Assist with 21st CCLC budgets
Handle all monthly and mid-month payroll and payroll submissions.
Assist with all Purchase Orders associated with the Federal Programs Department (both Title and Non-Title funds).
EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on Evaluation of Support Personnel.
