Administrative Assistant

Scope of Work

Administrative Duties

• Greet visitors, Answer, Screen and field telephone calls, respond to requests for information, and provide assistance
• Publications: assist in the maintenance of operating instructions (OI) and standard operating procedures (SOP).
• Assist with the administration of various tracking systems.
• Enter IT Service Catalog requests, and submit IT help desk trouble calls
• Maintain bulletin boards, displays, and announcements Process lost/found, and office calendar
• Schedule/escort sensitive document delivery/pickup
• Provide distribution and transmittal system for all correspondence and incoming and outgoing mail
• Copying/Scanning/Faxing/Shredding
• Type letters, memoranda, reports, presentations, graphics, correspondence, and other documentation, including those for decision management, for signature or review by Government personnel
• Review, finalize, and check correspondence, records, reports, and forms for accuracy, completeness, and conformance to applicable formatting guidelines.
• Assist in setting up meetings and events which includes agenda and slides, opening and setting up the conference room, preparing and distributing materials, and securing the room after the meeting.
• Assist in establishing and maintaining file plans for Government approval
• Data Entry responsibilities
• Assist Office Manager with reporting (Fuel, Usage, Costs, and Mileage)
• Oversee Reservations/Key distribution
• Coordinate and assist with in/out processing for new/departing employees

SUSPENSE MANAGEMENT SUPPORT

• Assist with the administration of suspense tracking system. This includes appropriate tasking, tracking, follow-up, and closeout of required actions.
• Track suspense for tasks assigned to the designated area, to ensure suspense dates and deliverables are met.

DATABASE MANAGEMENT

• Assist in maintaining databases for tracking status of suspense associated with training, customer feedback, and other administrative or personnel programs.
• Provide assistance in processing and tracking database entries with internal and external customers and organizations.

!!!Benefits!!!

**Generous Vacation package after 1 year

**Eligible for full benefits from DAY 1!!