WEDDING COORDINATOR

Position Overview:
The Wedding Coordinator plays a crucial role in assisting Wedding Sales Manager(s) in achieving successful events and transactions. This position involves the preparation and oversight of contracts, as well as responding to RFP/RFI inquiries for prospective couples. Responsibilities also encompass conducting wedding tours, engaging in sales activities, and coordinating billing processes.

About Cote Family Companies: www.cotefamily.com

For over 100 years, this family-owned company has distinguished itself by providing unique, transformative experiences and exceptional memories. Our resorts provide an array of services including accommodations, golf, spa food & beverage, retail, equestrian and conference/event opportunities. Our camps provide transformational memories that our attendees carry with them forever. The Cote Family has invested in its current ventures and is poised for further growth.

COTECares

CoteCares is our “Way of Life”. We believe in enriching the lives of those within our community and this inspires us to create transformative experiences and exceptional memories.

Our associate journey begins and ends with a positive work environment and experience for our team. CoteCares is the namesake for our culture, and our commitment to a culture where all associates feel respected, safe, empowered, appreciated, excited, included and a sense of belonging to something extremely special. Whether it be through community involvement or internally working with each other, CoteCares expresses our world and what we want it to be.

Duties & Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Demonstrate discretion and tact in preparing, disclosing and handling confidential information.
• Communicate effectively with all levels of management and team members within the organization.
• Coordination of weddings throughout the year ensuring continued growth of the wedding market
• Attends/participates in applicable internal meetings, wedding fairs and such, so as to stay up to date on market
• Facilitate site visits with prospective brides as well as pre-wedding reviews
• Facilitate wedding rehearsals and ceremonies
• Ensure all functions/bookings are booked to client requests
• Cultivate strong relationships with others by responding and resolving matters promptly.
• Sustain a “can-do” attitude, with no task too great or too small.

• Other duties as may be assigned

Job Requirements:

• Outstanding attention to detail, organization, decision making and analytical skills
• Self-starter, innovator, results-driven with ability to meet short and long term business goals
• Ability to manage time well, meet imposed deadlines and ability to work flexible hours
• Innovative and change driven with a high sense of urgency.
• Proven problem solving skills with ability to maintain composure in stressful situations.

• This position requires the ability to stand, and, walk, 7 to 8 hours at a time, climb stairs, reach, and bend.
• Required to work on weekends/evenings
• The position may also require the ability to lift over 25 pounds occasionally.

Education & Experience:

• At least two (2) – three (3) years in sales, guest service or event planning
• Hospitality and/or exec support experience highly preferred.
• Proficient in Microsoft Office programs, the Internet, and email.