Payroll Partner / Payroll Specialist

The Payroll Partner will oversee and execute the payroll function, ensuring pay for 225 salaried and approximately 500 hourly employees across four operating companies are processed on time, accurately, and in compliance with government and union regulations. This position will partner and collaborate with project leadership and managers to ensure our workforce is paid accurately and timely.

RESPONSIBILITIES

• Coordinate and process weekly, union, and non-union payrolls  
• Coordinate and process bi-weekly, salary payrolls
• Proactively and remotely partner with project leadership at construction project sites to ensure accurate and timely payroll updates including “Day 1” onboarding (planned and unplanned “quick hires”) of hourly employees, layoffs, terminations, and changes to pay rates.
• Responsible for the daily true-up step with adjustments, including missed hourly employee time entry.
• Track, report and process timekeeping errors and coordinate with project leadership to resolve.
• Update retirement contribution percentages on employee profiles.
• Process direct deposit and W-4 elections through workflow in UKG Ready
• Assist the HR Coordinator for the set up and management of Payroll cards as well as serve as the‘hotline’ for initial set-up or replacement card requests.
• Assist with obtaining documentation for Union Audits
• Process assigned monthly union filing including request for payment and balancing to the monthly accrual.
• As needed, reconcile reports from UKG time entry (or client’s time entry system) against project management timesheets.
• Responsible for maintaining union rates and fringes set up in UKG. As well as setting up new unions.
• Monitor and limit use of manual paper layoff/payoff checks as exceptions only.
• Uploads and monitors the positive pay files
•  Perform other duties as directed

Graycor seeks to employ qualified, fiscally responsible individuals in sensitive positions within the company. Therefore, all candidates who are selected for employment at Graycor for a position that regularly engages in handling credit cards, cash, or other company funds must undergo a credit check.

DIRECT REPORTS

• None

POSITION REQUIREMENTS

To be successful in this position, you will need:

1. Competencies/Qualifications (Knowledge, Skills, and Abilities):

• Strong attention to detail, analytical abilities, and sense of urgency when addressing issues and problems.
• Well-developed interpersonal and communication (written/verbal) skills; ability to collaborate with managers and supervisors on remote project sites.   
• Great computer skills required (UKG Ready/Kronos payroll software, MS Excel, Outlook, Word, Access).
•    Ability to handle sensitive and confidential information and situations

1. Education:

• Associate degree in relevant discipline and/or payroll certification (Certified Payroll Professional or otherwise) preferred

1. Experience:

• Minimum of three years in-house, full-cycle payroll experience for salaried and hourly employees; knowledge of garnishments and benefits distribution
• Multi-state payroll tax experience required.
• Union payroll experience strongly preferred. 
• Previous experience with set-up and management of payroll cards preferred