Assistant Project Coordinator

Overview
We are seeking a motivated and organized Assistant Project Coordinator to support the project management efforts within our contracting/home renovation company. This role requires a detail-oriented individual who can manage schedules, facilitate communication among team members, vendors and clients. The ideal candidate will possess excellent organizational and communication skills, along with a strong ability to multitask in a fast-paced environment.

Job Responsibilities:

• Coordinate and maintain the CEO's calendar by scheduling appointments and meetings.
• Organize and schedule on-site meetings with project stakeholders, including clients, subcontractors, and team members.
• Work closely with clients to create and review a comprehensive punch list that outlines all outstanding work and issues requiring resolution before project completion.
• Manage the procurement process for materials needed for ongoing projects by placing orders with suppliers and vendors.
• Serve as the primary point of communication for vendors and subcontractors, ensuring their needs are met and they are kept informed about project timelines and updates.
• Research and identify all required town permits for construction or renovation projects. Prepare and submit applications to local governments as mandated.
• Track and maintain records of client referrals, introductions, and partnerships, documenting all pertinent contact information and communication history.
• Establish and maintain a weekly communication schedule with clients, providing updates on project progress, timelines, and milestones.

Skills/Qualifications:

• A bachelor’s degree in project management, business administration, construction management, or a related field is preferred. Equivalent experience may be considered.
• Prior experience in project coordination or administrative support, particularly in construction or project management environments.
• Strong skills in meeting facilitation and team management to drive collaboration.
• Knowledge of project scheduling techniques to optimize timelines.
• Familiarity with cost control practices to manage budgets effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) for document preparation and data management.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Excellent communication skills, both written and verbal, for effective stakeholder engagement.

If you are passionate about driving successful projects and possess the necessary skills, we encourage you to apply for this exciting opportunity as an Assistant Project Coordinator.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Paid time off

Compensation Package:

• Yearly pay

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person

Salary : $50,000 - $60,000