What are the responsibilities and job description for the Accounts Payable Coordinator position at Integrated Power Services?
The Accounts Payable Coordinator is responsible for managing and processing all payments, ensuring accuracy, timeliness, and compliance with company policies. This role involves maintaining relationships with vendors, handling discrepancies, and providing support to the finance team.
Key Responsibilities:
- Invoice Processing and Payment:
- Review, verify, and process invoices accurately and in a timely manner.
- Match invoices to purchase orders and ensure proper coding of transactions.
- Prepare, process, and execute payment runs, including checks, ACH, and wire transfers.
- Vendor Management:
- Maintain vendor records and handle vendor inquiries.
- Communicate with vendors regarding payment status, discrepancies, and other issues.
- Ensure all vendor payments are processed according to company policy and within agreed payment terms.
- Reconciliation and Reporting:
- Reconcile monthly accounts payable transactions.
- Maintain accurate and up-to-date payable records.
- Assist with month-end close by preparing journal entries and reconciling accounts.
- Compliance and Documentation:
- Ensure compliance with internal controls, policies, and procedures.
- Maintain organized and thorough documentation for all accounts payable activities.
- Support audits by providing necessary documentation and explanations.
- Continuous Improvement:
- Identify and suggest process improvements to streamline accounts payable operations.
- Support the implementation of new systems or tools to increase efficiency.
Qualifications:
- Education: Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred).
- Experience: 2 years of experience in accounts payable or a similar finance role.
- Technical Skills: Proficiency with accounting software (e.g., SAP, QuickBooks) and MS Office, especially Excel.
- Skills and Abilities:
- Strong attention to detail and accuracy.
- Excellent communication and problem-solving skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Knowledge of general accounting principles and accounts payable practices.
