Payroll Specialist II

Duties:

• Performs on-line edits and corrections to payroll system PeopleSoft.
• Communicates with Hospital programmers and is involved in testing of pay issues.
• Calculates special check requests and audits requests by departments and HR.
• Processes internal adjustments for employees when necessary by analyzing past payroll information and calculating proper amount of adjustment.
• Performs difficult and detailed corrections of the exception time report edits by analyzing errors, performing advanced on-line corrections in the PeopleSoft system.
• Responsible for reviewing and validating Kronos schedules and timekeeping duties and following payroll guidelines, policies and procedures. Contact various department supervisors and management for timecard discrepancies.
• Answers complex questions via phone inquiries by employees, timekeepers, management personnel and Human Resources for union, nonunion, hourly and salary employees including executives and physicians.
• Communicates with employees and various levels of management regarding questions and concerns related to their paycheck and related calculations.
• Processes garnishment checks and mails check with legal statement of client's financial responsibility regarding garnishment to requestor such as Friend-of-theCourt, Attorneys, or IRS.
• Prepares stop payment and voided checks in a timely manner for reversal and reissue.
• Processes deductions from employee paychecks such as union dues, pharmacy, vendor sales, Gold Coast.
• Calculates incorrect payments and processes the necessary adjustments to recover overpayment amounts from employees' paychecks.
• Independently selects, interprets and applies proper codes, rules and regulations related to payroll transactions in PeopleSoft system.
• Works closely with Payroll Analyst and Accounting team to ensure proper allocations to general ledger.
• Ensures confidential information is handled securely and maintained according to company guidelines in a confidential manner and with discretion.
• Corrects 'no-time' edit for employees listed as active on the master file but show no time recorded.
• Able to meet deadlines, work under pressure and available for overtime as needed.
• Perform other special projects as assigned.
  
  

Education:

High School diploma or G.E.D. equivalent required.

Payroll certification (FPC or CPP) preferred.

At least two (2) years of related payroll experience required. Previous hospital experience highly desirable.

Extensive knowledge of PeopleSoft and Kronos systems payroll and timekeeping.

Excellent analytical skills and problem solving/judgment skills with high attention to detail and accuracy.

Tact and discretion required in regards to security of PeopleSoft and Kronos in addition to exposure to confidential and sensitive information.

Excellent organizational skills required in order to maintain documents, records, logs, etc. and track in CRM system.

Able to manage self and prioritize workload to maximize efficiencies. Must be able to multi-task and properly execute multiple simultaneous assignments.

Team player. Courteous and professional demeanor with excellent communication and customer service skills are essential for dealing with internal and external customers. Participative team member – ability to work collaboratively across departmental functions.

Exceptional work ethics.

CERTIFICATIONS/LICENSURES:

Must meet or exceed core customer service responsibilities, standards and behaviors as outlined in the Client’ Customer Service Policy and summarized below:

Communication Ownership

Understanding Motivation

Sensitivity Excellence

Teamwork Respect

Must practice the customer skills as provided through on-going training and in-services.

Must possess the following personal qualities:

Be self-directed

Be flexible and committed to the team concept

Demonstrate teamwork, initiative and willingness to learn

Be open to new learning experiences

Accepts and respects diversity without judgment

Demonstrates customer service values

Skills:

PHYSICAL DEMANDS/WORKING CONDITIONS:

Mental/visual strain may result from frequent reading and recording of documents and dealing with employees regarding paycheck questions or concerns.