Office Coordinator II

Duties:

This role provides advanced administrative and clinical management support.

• Perform advanced administrative tasks including triage calls, coordination and scheduling.
• Assist with complex patient services including scheduling appointments, check outs, sending documentation and contacting appropriate stakeholders.
• Respond to complex inquiries and assist stakeholders according to procedures.
• Manage records including charts, files, and correspondence according to procedures.
• Assist with the maintenance of systems, procedures, and methods for record keeping and reporting.
• Schedule and provide administrative support for meetings, interviews, committees, conferences and calendars.
• Prepare presentations, letters, reports, memoranda, and related materials.
• Oversee office supplies for the department.
• Assist with new hire process and employee support including timekeeping.
• Other duties and administrative support projects as required.
  
  

Education:

Required Education: High School/GED

Preferred Experience: Three (3) years of administrative experience in office and clinical setting

Level 2A worker

Languages:

English( Speak, Read, Write )

Skills:

• Basic knowledge of medical terminology and protocols
• Basic knowledge HIPAA regulations
• Intermediate proficiency with electronic medical record software (EPIC)
• Intermediate proficiency with word processing software (Microsoft Word)
• Intermediate proficiency with spreadsheet software (Microsoft Excel)
• Basic proficiency with presentation software (Microsoft PowerPoint)
• Excellent verbal and written communications skills
• Excellent interpersonal skills
• Excellent organizational skills
• Strong time management skills
• Solid conflict resolution skills
• Ability to maintain confidentiality and professionalism
• Ability to work independently with minimal supervision
• Ability to work with and relate to people at all levels
  
  

City: Philadelphia

Schedule:

Start Date: 09/16/2024

End Date: 12/20/2024

Schedule Notes: Coverage for an employee on leave

Hours Per Week: 40.00

Hours Per Day: 8.00

Days Per Week: 5.00