Billing Specialist

Job Overview:

The Billing Specialist is responsible for managing and executing all aspects of the firm’s billing process. This role requires a detail-oriented individual with experience in legal billing and familiarity with client billing guidelines. The Billing Specialist will work closely with attorneys, clients, and the finance department to ensure accurate and timely billing while maintaining confidentiality and professionalism.

Key Responsibilities:

• Prepare, review, and process client invoices in accordance with attorney instructions and firm policies.
• Maintain client billing accounts, ensuring that all billing arrangements are adhered to, including hourly rates, discounts, and special billing agreements.
• Monitor time entries and ensure that all billable hours and costs are captured accurately.
• Coordinate with attorneys and staff to resolve billing discrepancies and ensure timely submission of invoices.
• Process and manage electronic billing submissions using various e-billing platforms.
• Track and follow up on unpaid invoices, working with clients on payment issues when necessary.
• Handle adjustments, write-offs, and trust account applications as needed.
• Provide billing reports and analyses to attorneys and management upon request.
• Assist with month-end and year-end closing procedures.
• Ensure compliance with billing rules and guidelines for multiple jurisdictions.

Qualifications:

• High school diploma or equivalent; associate's or bachelor's degree in accounting or related field preferred.
• 2 years of billing experience, preferably in a law firm or legal setting.
• Familiarity with legal billing software such as Elite, Aderant, or similar.
• Experience with e-billing platforms such as Legal Tracker, Serengeti, or similar.
• Strong attention to detail and ability to work under tight deadlines.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Ability to handle confidential information with discretion.