What are the responsibilities and job description for the Administrative Assistant to the Director of Learning and Teaching position at Littleton Public Schools?
- Receive and return phone calls and communication from parents,
- Provide support to the Director of Learning & Teaching, including maintaining their calendar.
- Update files and documentation.
- Type and maintain files for correspondence, memoranda, reports, agenda and budgets.
- Process incoming and outgoing mail and electronic mail; set up video conferencing sessions.
- Facilitate approval and distribution of information from outside agencies.
- Serve as systems administrator for technical programs around professional development including Performance Matters.
- Serve as systems administrator for district evaluation program, RANDA.
- Work independently to plan and orchestrate special meetings, workshops and hiring/selection committees; reserve rooms, prepare and circulate agendas, complete preparation for meetings and order refreshments as needed.
- Maintain budgets for the Learning & Teaching Department.
- Prepare and process purchase orders and requests for payment.
- Initiate or complete requests for budget substitutions and journal entries.
- Monitor monthly financial reports.
- Serve as account coordinator for procurement cards.
- Work cooperatively with the Learning Support Team and support staff as well as members of other teams to ensure smooth flow of work.
- Support department with building-based staff, including payroll functions.
- Arrange conference, travel and hotel accommodations for the
- Work with other district personnel to manage and maintain the integrity of large datasets
- Perform other duties as assigned
- High school diploma or equivalent, plus specialized
- Criminal background check required for hire.
- Two to five years of experience in a general secretarial position.
- Experience in an educational setting
- Oral and written communication skills; English language skills.
- Interpersonal relations skills.
- Customer service and public relations skills; Ability to diffuse and manage volatile and stressful situations.
- Personal computer and keyboarding skills; Advanced computer hardware and software skills; Operating knowledge of and experience with Microsoft Office and Google.
- Operating knowledge of and experience with general office equipment, including telephones, copier, fax machine, etc.
- Knowledge of operating, installing, supporting and maintaining PCs and associated application software preferred at hire.
- Critical thinking and problem solving skills.
- Ability to maintain confidentiality in all aspects of the job.
- Ability to manage multiple tasks with frequent interruptions; Ability to manage multiple priorities.
- Speaks to students, parents, colleagues, and community with respect and dignity.
- Uses team concepts to plan, problem solve, and share space, equipment, resources, and knowledge with coworkers; supports the ideas, efforts, and accomplishments of others.
- Recognizes opportunities for improvement and/or implements improved methods within the limits of authority; adapts to changes in responsibilities and work schedule with a positive attitude.
- Dresses appropriately for work requirements
JobID: 10294
Position Type:
ESC Classified/Admin. Assist. 3 to the Dir. of Inno./Relevance
ESC Classified/Admin. Assist. 3 to the Dir. of Inno./Relevance
Date Posted:
8/3/2023
8/3/2023
Location:
Education Service Center
Education Service Center
Closing Date:
08/17/2023
08/17/2023
Position
Purpose
Responsible for assisting and supporting the Director of Learning & Teaching, including performing administrative, receptionist, accounting and organizational tasks as needed. Represent Littleton Public Schools in a positive, professional and informative manner. Keep privileged and sensitive information in strict confidence.
Essential
Duties
principals, staff and community. Serve as receptionist for Learning &
Teaching.
Director of Learning & Teaching
Other
Duties
JOB QUALIFICATIONS
Education/
Certification
courses in business, secretarial training or related field.
Experience
Knowledge,
Skills and
Abilities
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Salary : $38,400 - $48,600
