Golf Operations Coordinator Summer '26

Yellowstone Club is paradise in Montana.  A private residential community in Big Sky, Montana, Yellowstone Club offers its Members the world’s only private ski and golf community.  With fabulous skiing and snowboarding and the most gorgeous spring and summer weather to enjoy the 18-hole golf course, rivers, hiking, biking, and more, our Members love being a part of this exceptional community.  Our employees make the Yellowstone Club experience come alive.  If you would love being a part of the Montana charm and providing the highest level of guest service, ensuring no detail is too small to overlook, and being a part of creating experiences, then Yellowstone Club is looking for you.

Yellowstone Club’s Golf Operations department is currently seeking candidates for a Golf Operations Coordinator for this Summer season! Our Summer employment dates are June - October.

The purpose of the Golf Operations Coordinator is to provide administrative and operational support to the Golf Operations and Golf Maintenance and Landscape teams. This role plays a key part in maintaining smooth communication, accurate record-keeping, and efficient scheduling for golf-related services, ensuring an exceptional experience for both Members and staff.

Major Responsibilities:

• Serve as the central administrative support for the Golf Operations team, assisting with ADP scheduling, service charges, and payroll.
• Manage incoming and outgoing communications, including responding to emails and coordinating information between departments.
• Assist with invoice processing and tracking for both Golf Operations and Golf Maintenance & Landscape teams.
• Assist with ADP payroll entry and tracking for both Golf Operations and Golf Maintenance teams.
• Collaborate with leadership to support operational needs, seasonal planning, and special events.

Essential Job Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong organizational and time management skills, with attention to detail and accuracy.
• Proficient in ADP, Microsoft Office Suite, Salesforce, and other applicable systems.
• Ability to manage multiple priorities in a fast-paced, team-oriented environment.
• Professional and effective communication skills, both verbal and written.
• Ability to maintain confidentiality and demonstrate a high level of discretion.
• Self-starter with a willingness to learn and contribute to team success.

Other Duties and Responsibilities:

• Input and maintain data in Salesforce and other systems as required.
• Assist with scheduling tee times, lessons, and staff trainings.
• Coordinate and support staff training materials, including uploading and organizing photo content and training documentation.
• Support special golf events and tournaments as needed.
• Assist with reporting, document preparation, and department communications.
• Participate in seasonal onboarding and offboarding processes.
• Perform other duties as assigned by Golf Leadership or Club Management.

Disclaimer:  

This job description is only a summary of the typical functions of this position and should not serve as an exhaustive or comprehensive list of all the possible duties, tasks and responsibilities being performed by people assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities as needed. 

Experience/Education Required

High school diploma, GED or vocational training or job-related course work

Minimum of two years of customer services experience or closely related industry experience

Certificates & Licenses

Valid State Driver’s License

Computer Skills

Basic Understanding of TEI

Basic Understanding of Microsoft Office, Especially Excel & Word

Salesforce

Concur

ADP

Language Ability

Able to speak clearly and effectively with Members, guests, co-workers, vendors, and other Yellowstone Club departments.  Able to write clearly and legibly.  

Math Ability

Able to perform basic math calculations.

Reasoning Ability

Ability to solve basic problems and/or know when it is necessary to get a manager to assist in problem solving.

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work for this position is usually performed in a climate-controlled environment. However, the employee may be required to work outside in extreme heat, cold, rain, wind, snow, or inclement weather as the position's demands dictate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to bend, stoop, kneel, crouch, reach with hands and arms or operate a computer. The employee is frequently required to lift up to 40 pounds. The employee is constantly required to stand, walk, talk, and hear. While performing this job, the employee must use hands and fingers to handle, organize or lift items. While performing the duties of this job the employee is constantly required to use their vision to perform an activity such as but not limited to determining the accuracy, neatness, attention to detail, and thoroughness of the work assigned.

Receipt and Acknowledgment

I acknowledge and understand that:

• The job description provides a general summary of the position in which I am employed.  The contents of this job description are job requirements, and I know of no limitations which would prevent me from performing these functions with or without accommodation. I further understand that it is my responsibility to inform my supervisor if at any time I am unable to perform these functions. 
• Job duties, tasks, work hours and work requirements may be changed at any time due to business demands, by the Club. 
• Acceptable job performance includes completion of the job responsibilities as well as compliance with the policies, procedures, rules, and regulations of Yellowstone Club.
• I have read and understand this job description as outlined herein. I have been allowed to ask questions to clarify any points listed in this job description.

The position offered is a seasonal position located in Big Sky, Montana. 

Yellowstone Club offers great benefits including:

• Free transportation to and from Bozeman 
• Complimentary shift meals 
• Health Benefits for all Seasonal Employees
• 401k eligibility and bi-weekly match
• Access to onsite fitness center 24/7
• Discounted Employee Housing in Big Sky or Gallatin Gateway 
• Discounts to over 1000 retailers through ADP LifeMart and Expert Voice
• End of season employee appreciation day and retail sale
• Access to Employee Store in Bozeman  
• Participate in Hike, Mountain Bike, and Disc Golf Employee Days

For more information about the Club, visit www.yellowstoneclub.com.

To apply, please visit www.yellowstoneclub.com and click on "YC Careers" at the bottom of the homepage.