Deputy Chief of Staff

The Deputy Chief of Staff serves as a trusted extension of the CEO, combining high-level executive support with hands-on involvement in strategic planning, business operations, and cross-functional coordination. This role is ideal for a highly organized, proactive professional who thrives in a fast-moving biotech environment and can seamlessly shift between detailed execution and strategic thinking.

Core Responsibilities

Executive & Administrative Support

• Act as primary day-to-day support for the CEO, managing calendar, priorities, and communications
• Prepare briefing materials, agendas, and follow-ups for executive meetings and board interactions
• Draft, edit, and manage executive correspondence, presentations, and internal communications
• Coordinate travel, logistics, and meeting preparation with a high degree of discretion and professionalism
• Serve as thought partner to ensure the CEO’s time is aligned with strategic priorities
• Track action items and deadlines across leadership discussions and ensure timely follow-through

Strategic & Business Planning Support

• Support annual and quarterly strategic planning processes, including goal setting and KPI tracking
• Assist in developing business plans, operating reviews, and executive-level presentations
• Conduct research, synthesize data, and prepare analyses to inform leadership decisions
• Partner with leadership on special projects related to growth, partnerships, and operational scaling
• Help translate strategy into execution by coordinating across functions (R&D, Clinical, Finance, HR)
• Monitor progress on key initiatives and proactively flag risks or misalignment

Cross-Functional Coordination & Communication

• Act as a connective hub between the CEO and functional leaders
• Ensure alignment, clarity, and accountability across teams
• Support preparation for board meetings, investor updates, and external stakeholder engagements
• Drive consistency in leadership communications and internal messaging