What are the responsibilities and job description for the Administrative Assistant position at Medical Health Associates of Western New York PLLC?
Description
Medical Health Associates of Western New York, PLLC (MHA)
Position Title: Administrative Assistant
Essential Duties:
- Perform various administrative duties in support of the corporate office sections including IT, accounting, HR, quality, and billing.
- Greet, receive and handle guests in a courteous, professional manner. Promote good guest relations.
- Use excellent communication skills to coordinate with staff of MHA.
Communication:
- Processes and distributes incoming and outgoing electronic and paper mail.
- Answers telephone, takes and forwards messages as needed.
- Manages administrative fax transmissions, stores and forward messages as needed.
- Scans documents to various corporate folders.
- Publish company-wide correspondence, electronically and on paper.
- Performs various IT duties and the user and system level working with the IT vendor.
Administrative:
- Creates and prepares various MS Office PowerPoints, Excel and Word documents for administration.
- Produces memos and other written material for Chief Executive Officer.
- Monitors inventory and orders supplies for administration office.
- Coordinates with webmaster to add content to central website and other social media.
- Other duties as necessary.
Requirements
Required Qualifications:
- Matriculated college student
- Excellent people skills.
- Demonstrated organizational skills and capacity for multi-tasking.
- Self-starter with strong initiative skills.
- Proficient with Windows, Microsoft Excel, Word and Outlook.
- Onsite attendance required, not eligible for remote work.
Typical Physical Demand:
Requires high range of body motion, manual and finger dexterity and hand-eye coordination. Requires standing or sitting for extended periods of time. Occasionally lifts and carry items weighing up to 25 pounds. Requires working under occasional stressful conditions and irregular hours. Requires working with electronic components and computers.
Reporting:
Summer intern for educational purposes only
