Administrative Assistant

Located in Hershey, PA, Milton Hershey School (MHS) is a tuition free, home, and private school for over 2,000 Pre-K through 12th grade students. Founded in 1909 by Milton and Catherine Hershey, the lives of more than 11,000 students have been positively transformed through MHS’s high-quality career-focused education, nurturing home life, and extensive extra-curricular opportunities. And we are growing to serve more students!

MHS is seeking an Administrative Assistant for the Head of Elementary Division. This is an on-site position located in Hershey, PA. In addition to competitive pay, full-time employees are eligible for an excellent benefits package that includes paid time off, medical, vision & dental insurance, and financial benefits. Starting pay is in the range of $22.11- $29.53 an hour, pay is determined based on experience. The Administrative Assistant plays a key role in contributing to the smooth operations of the division, as well as coordination throughout the school. Some of the responsibilities include:

• Extensive scheduling utilizing Microsoft Outlook.
• Facilitating information flow through collecting, coordinating, consolidating, and disseminating information to multiple stakeholders.
• Assisting with the coordination of internal and external meetings, as well as events.
• Drafting and finalizing documentation in Microsoft applications (Word, PowerPoint, and Excel) and Google.
• Handling purchasing, expense tracking, and monitoring multiple budgets.
• Maintaining and organizing flies and records for easy tracking of documents, audit trails, etc.
• Ensuring smooth operations of the office for the division.
• Collaborating with other administrative support members in scholastic and throughout the school.
• Replying to general inquiries through email, telephone, or in-person.
• Other duties as needed including data entry, special projects and more.
  

• High School Diploma or GED required.
• At least 3 years of experience in successful office administration in a high-volume setting.
• Budget administration required.
• Proficiency with Microsoft applications, Google Suite applications, internet utilization and office equipment.
• Exceptional interpersonal skills including verbal and written.
• Excellent project management skills, including time management, organizational skills, ability to multi-task, and prioritization.
• Ability to work in a fast-paced environment with changing priorities.
• Ability to work independently as well as to collaborate in a team environment.
• High degree of professionalism, confidentiality, and high-quality customer service required.
• Candidates must demonstrate a high degree of integrity as all MHS staff are considered role models for students.
• MHS desires candidates who are “all in” and are interested in actively engaging with students and divisional staff.