What are the responsibilities and job description for the Accountant 1 position at Oregon State University?
Accountant 1
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Please see Special Instructions for more details.
This posting has been re-opened in order to expand the original applicant pool.
To ensure full consideration, applications must be received by 04/12/2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
To ensure full consideration, applications must be received by 04/12/2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Charles Hoss at charles.hoss@oregonstate.edu
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed.
Position Details
Position Information
Department
Financial Strategic Svcs (QCU)
Classification Title
Accountant 1
Job Title
Accountant 1
Appointment Type
Classified Staff
Job Location
Corvallis
Benefits Eligible
Full-Time, benefits eligible
Remote or Hybrid option?
Yes
Employment Category
Regular
Job Summary
This recruitment will be used to fill two full-time Accountant 1 positions for the Financial Strategic Services (FSS) department at Oregon State University (OSU).
This position is responsible for providing timely and effective transactional services to stakeholders within FSS. This position functions as a member of the Financial Strategic Services-Research Administration & Accounting (FSS-RAA) team, providing information, guidance and coordination of services to the broader FSS department.
FSS-RAA was created to centralize and standardize the processing of transactional level workload for each of the FSS groups. In addition, FSS-RAA will provide useful reporting and metrics to FSS leadership to aid in process improvement and increased efficiency.
The Accountant 1 will work closely with various FSS groups to provide transactional services for each unit. They will work with the supervisor to develop and maintain an efficient and effective process for communication and work share within the FSS.
The Accountant 1 will work closely with the Accounting Services Manager to apply accepted accounting principles to record, classify and interpret revenue, expenditure, and other business data. This position will use professional judgment to problem-solve and troubleshoot issues as they arise. This position may; work with interrelated accounts, allocate changes to funds and accounts, reconcile accounts, analyze accounting transactions, prepare reports, route transactions for budget authority approval, and maintain process controls.
This position will use professional judgment to problem-solve and troubleshoot issues as they arise. This position will work with interrelated foundation indexes, coordinate workload requests and process a large volume of foundation reimbursements for various colleges and units.
The Accountant 1 may be in daily contact with FSS staff to discuss such topics as foundation crosswalks, hand-off of workload and requests for information or supporting documentation.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
- Top 1.4% university in the world
- More research funding than all public universities in Oregon combined
- 1 of 3 land, sea, space and sun grant universities in the U.S.
- 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
- 7 cultural resource centers that offer education, celebration and belonging for everyone
- 100 undergraduate degree programs, 80 graduate degrees plus hundreds of minor options and certificates
- 35k students including more than 2.3k international students and 10k students of color
- 217k alumni worldwide
- For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Retirement savings paid by the university.
- A generous paid leave package, including holidays, vacation and sick leave.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
60% – Processing Financial Transactions
- Process reimbursement transactions in the GRRS system for OSU Foundation (OSUF) & Agricultural Research Foundation expenditures.
- Post transactions and reconcile funds for various funding sources, including OSU Foundation funds, Agricultural Research Foundation funds, and institutional gift funds
- Determine appropriate Foundation project ID codes to distribute OSU reimbursements through for various FSS units.
- Ensure that required OSUF reimbursement supporting documentation is provided in compliance with OSUF policy.
- Enter Journal Vouchers that have been prepared and approved by FSS unit staff in support of the FSS-RAA JV entry service as needed.
- Ensure that all required Journal Vouncher supporting documentation in compliance with FIS policy.
- Reviews requests for JV & Foundation reimbursement services to determine if appropriate information and documentation is provided to be able to provide FSS-RAA services.
- Complete any transactions as dictated by Memoranda of Understanding between an FSS-RAA College and other campus units by completing internal transfers or budget changes.
- Post labor changes, when identified and requested by principal investigators or other stakeholders
20% Tracking, Monitoring and Reporting / Financial Transaction Review
- Develop and maintain FSS-wide OSU/Foundation crosswalk/tracker to map index/activity codes to OSUF project ID#s.
- Monitor and track the volume of reimbursable OSU/Foundation transactions that require processing by the FSS-RAA.
- Report transactions that require additional supporting documentation or information from the broader FSS stakeholder units and coordinate/communicate a plan for completing the processing of these specific transactions.
- Identify foundation transactions that require necessary corrections to comply with OSUF policy and communicate necessary information to the broader FSS stakeholder units.
- Review and process PAR form effort reporting for FSS units, reviewing for corrections and updates to reports prior to submitting for final signature.
- Verify general ledger accounts with source documents monthly.
- Check for accuracy and prepare correcting journal vouchers.
- Provide technical assistance and guidance to others for accounting and financial procedures.
- Summarize financial transactions and organize data for financial analysis.
- Assist Financial Strategic Services (FSS) staff in generating and reviewing monitoring reports, comparing activities against stated metrics.
- Apply relevant general accounting principles to budgets, grants, projects, funds, and inventory to achieve timely and accurate processing and reporting.
- Resolve problems by applying an overall understanding of account relationships within the financial system.
- Consult with FSS finance & accounting staff to ensure compliance with OSU policies and procedures.
- Summarize, compare, interpret, and analyze financial information for analysis and decision making.
- Prepare quarterly and year-end status reports of pending transaction status, open POs and other various metrics for the Financial Strategic Services managers and unit personnel.
- Summarize accounting records and supporting documents to compile routine or ad-hoc reports as needed.
- Assist other staff and unit personnel as needed to provide data, answer financial transaction questions and/or research and resolve transaction errors.
10% Program Promotion
- Promote FSS-RAA operations by developing and providing pertinent trainings and communications out to broader FSS units.
- Develop informational materials and other resources pertaining to the program that can be posted to the FSS-RAA website to assist FSS units and external customers in receiving FSS-RAA services.
- Monitor and make contributions to OSU listservs to make sure participants are kept up to date on FSS-RAA processes and procedures and aid in the representation of FSS-RAA at FSS functions.
- Consult with individual FSS units to develop customized work-share plans for OSUF reimbursements.
- Provide technical assistance and guidance to others regarding OSUF reimbursement services provided by FSS-RAA.
- Provide guidance to individual FSS units on how to streamline OSUF reimbursement crosswalks using activity codes and transactional documentation.
10% Other Duties as Assigned
- Participate in training and professional development activities.
- Participate in meetings of the Division of Finance and Administration and other campus units as needed.
- Participate in initiatives to improve accounting and reporting processes and completes other duties as assigned by supervisor.
What We Require
Bachelor’s degree with CPA or PA certificate;
OR
Bachelor’s degree with 30 quarter (20 semester) hours of college-level Accounting;
OR
30 quarter (20 semester) hours of Accounting courses and three years of Accounting experience*
- Accounting experience must include at least 3 of the following:
Preparing journal entries, posting from journals to general ledger, or preparing original general ledger entries;
Summarizing data from a ledger to a trial balance;
Closing accounts at the end of an accounting period;
Applying PC spreadsheet, database, and word processing software; Processing data using a computer.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.
What You Will Need
Additional Minimum Qualifications
- A demonstrable commitment to promoting and enhancing diversity.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
- Experience processing financial transactions (e.g., foundation reimbursements & journal entries).
- Experience documenting, analyzing, and improving workflow processes and procedures.
- Experience with accounting systems in use at OSU, such as Banner, CORE, GRRS, OnBase and Concur
Working Conditions / Work Schedule
- Office environment. Pressure to meet deadlines with competing priorities. May involve the need to work hours above the normal business day.
- This position, with supervisor and/or director approval, is open to a hybrid (on-site and remote work) work schedule.
Pay Method
Hourly
Pay Period
16th - 15th of the following month
Pay Date
Last working day of the month
Min Salary
$22.99
Max Salary
$35.08
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/149643
Posting Detail Information
Posting Number
P04637CT
Number of Vacancies
2
Anticipated Appointment Begin Date
04/01/2024
Anticipated Appointment End Date
Posting Date
02/05/2024
Full Consideration Date
04/12/2024
Closing Date
05/17/2024
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
This posting has been re-opened in order to expand the original applicant pool.
To ensure full consideration, applications must be received by 04/12/2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
To ensure full consideration, applications must be received by 04/12/2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Charles Hoss at charles.hoss@oregonstate.edu
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed.
Supplemental Questions
Accountant 2
Marion County, OR -
Salem, OR
