What are the responsibilities and job description for the Project Coordinator position at Petticoat-Schmitt Civil Contractors, Inc.?
ESSENTIAL FUNCTIONS OF THE JOB
- Receive, organize and process all contract documents with clients and owners.
- Generate and process documents including but not limited to: performance and payment bonds, certified payroll, certificate of insurance, notice-to-owners, EEO, etc.
- Prepare, expedite and track purchase orders, subcontracts, submittals and all documents required to contract with material vendors and subcontractors.
- Work with project managers to clarify and detail subcontractor and material vendor scopes.
- Analyze quote, submittal and purchase order terms and conditions submitted by vendors.
- Track submittals and ensure that documents are compliant and completed timely.
- Obtain subcontractor performance and payment bonds according to Petticoat-Schmitt and contract requirements.
- Ensure all vendors have submitted proper insurance certificates prior to starting work.
- Assist Project Managers with all contract related items including RFIs, pay requests, invoice approval, release of liens, project close out documentation, etc.
- Manage and maintain project management databases including, but not limited to, subcontractors, vendors, material specifications, “best management practices”, etc.
- Participate in “project handoff” and “job planning” meetings.
- Set-up and manage contract files. Ensure that all documents are properly executed and maintained. Seek to improve procedures for tracking, communication and efficiency.
- Maintain files and submit reports for Equal Employment Opportunity (EEO) compliance.
- Analyze material and subcontractor requirements and solicit bids and quotations accordingly as directed.
- Provide day-to-day administrative assistance to project managers and other management.
- Always seek to improve procedures that improve tracking, communication and efficiency.
- Provide jobsite assistance to the project manager and superintendent as needed during the course of a project, including, but not limited to, jobsite trailers, port-o-lets, trash containers, water outage notices, lay down yard rentals, accident reports, off-duty officers, material orders, out of town per-diem accommodations etc.
- Maintain current training in all applicable industry education as needed.
- Provide positive client relations as well as maintaining the company and industry image.
- Serve the goals and objectives of Petticoat-Schmitt Civil Contractors, Inc.
- Maintain the Petticoat-Schmitt Code of Conduct.
- Participate in a minimum of 5 hours of continuing education each calendar year.
- Is an ambassador of the company and follows our company values (A.C.T.)
Project Coordinator, New Construction
JWB Real Estate Capital -
Jacksonville, FL