Project Coordinator

POSITION SUMMARY

The Project Coordinator reports directly to the Project Manager(s). The Project Coordinator’s primary role is to provide contract administration support.

ESSENTIAL FUNCTIONS OF THE JOB

• Receive, organize and process all contract documents with clients and owners.
• Generate and process documents including but not limited to: performance and payment bonds, certified payroll, certificate of insurance, notice-to-owners, EEO, etc.
• Prepare, expedite and track purchase orders, subcontracts, submittals and all documents required to contract with material vendors and subcontractors.
• Work with project managers to clarify and detail subcontractor and material vendor scopes.
• Analyze quote, submittal and purchase order terms and conditions submitted by vendors.
• Track submittals and ensure that documents are compliant and completed timely.
• Obtain subcontractor performance and payment bonds according to Petticoat-Schmitt and contract requirements.
• Ensure all vendors have submitted proper insurance certificates prior to starting work.
• Assist Project Managers with all contract related items including RFIs, pay requests, invoice approval, release of liens, project close out documentation, etc.
• Manage and maintain project management databases including, but not limited to, subcontractors, vendors, material specifications, “best management practices”, etc.
• Participate in “project handoff” and “job planning” meetings.
• Set-up and manage contract files. Ensure that all documents are properly executed and maintained. Seek to improve procedures for tracking, communication and efficiency.
• Maintain files and submit reports for Equal Employment Opportunity (EEO) compliance.
• Analyze material and subcontractor requirements and solicit bids and quotations accordingly as directed.
• Provide day-to-day administrative assistance to project managers and other management.
• Always seek to improve procedures that improve tracking, communication and efficiency.
• Provide jobsite assistance to the project manager and superintendent as needed during the course of a project, including, but not limited to, jobsite trailers, port-o-lets, trash containers, water outage notices, lay down yard rentals, accident reports, off-duty officers, material orders, out of town per-diem accommodations etc.
• Maintain current training in all applicable industry education as needed.
• Provide positive client relations as well as maintaining the company and industry image.
• Serve the goals and objectives of Petticoat-Schmitt Civil Contractors, Inc.
• Maintain the Petticoat-Schmitt Code of Conduct.
• Participate in a minimum of 5 hours of continuing education each calendar year.
• Is an ambassador of the company and follows our company values (A.C.T.)
  • Accountability
    • Put safety first – it’s our priority!
    • Plan the work – prepare relentlessly
    • Communicate expectations – clear, concise, consistent
    • Execute the plan – be efficient and effective
    • Take extreme ownership – solve problems, no excuses
  • Character
    • Operate with integrity – do the right thing
    • Respect others – show empathy
    • Honor commitments – follow up
    • Be trustworthy – do what you say
    • Practice humility – no jerks allowed
  • Team
    • Share the vision – set and meet goals
    • Develop individuals – develop the team
    • Practice servant leadership – help others succeed
    • Be determined – do your best for the team
    • Win!