Administrative Assistant

JOB SUMMARY

Pope Memorial Humane Society - Cocheco Valley is seeking a highly organized and tech-savvy Administrative Assistant to support our mission of rescuing and caring for animals in need. This role plays a crucial part in donor management, social media, marketing, and administrative support across multiple departments. The ideal candidate is a detail-oriented professional who thrives in a fast-paced, mission-driven environment and has excellent communication and technology skills.

RESPONSIBILITIES

Donor Database and Record Management:

• Maintain and manage the donor database, ensuring accurate records and timely acknowledgments.
• Process donations, generate donor reports, and assist in donor stewardship activities.
• Coordinate donor correspondence, including thank-you letters, emails, and campaign updates.
• Maintain organization and filing of records, both digitally and physically.

Office Administration & Human Resources:

• Coordinate with external vendors and partners to ensure timely and accurate delivery of goods and services.
• Provide administrative support to the Management team including scheduling meetings, taking minutes and preparing reports.
• Assist with new employee onboarding, ensuring completion and proper filing of all necessary documentation.
• Coordinate with finance and accounting teams to ensure accurate budgeting, forecasting, and financial reporting in alignment with organizational goals.
• Collaborate with organization’s website host to ensure the website remains updated current events, stories, and donor recognition.

QUALIFICATIONS:

• Minimum 2 years’ experience in office and administrative work.
• A passion for animal welfare and desire to support PMHS-CV's mission.
• Outstanding written and verbal communication skills.
• Detail-oriented, with strong organizational skills and the ability to manage multiple tasks simultaneously and meet deadlines.
• A self-starter who can adapt to changing priorities and proactively solve problems.
• Microsoft Office, Canva, Adobe Creative Suite, and social media familiarity.
• Ability to work independently and as part of a team.
• Experience in nonprofit administration, donor relations, marketing, or a related field is preferred.
• Familiarity with DonorPerfect or comparable donor software is preferred.

If you love animals and have strong office skills, apply today and be a part of something truly rewarding! Email opportunities@popememorialcvhs.org for more details.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Expected hours: 37.5 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Dover, NH 03820 (Required)

Work Location: In person

Salary : $19 - $21