What are the responsibilities and job description for the Real Estate Paralegal position at ProSearch?
Are you an experienced Real Estate Paralegal looking to grow your career with a respected team? Our client, a well-established private financial firm in Portland, Maine, is hiring an experienced Paralegal to support high-value real estate transactions and loan closings. This is a full-time, on-site position with competitive compensation and a dynamic team environment.
About the Role
As a Paralegal specializing in Real Estate Law, you’ll collaborate with staff to review and analyze documents, along with some drafting. This role is ideal for a motivated professional with experience in real estate closings, loan documentation, and transactional support.
Key Responsibilities
Commercial Real Estate & Transaction Support
- Review and analyze, and sometimes draft loan documents, including promissory notes, mortgages or deeds of trust, security agreements, and business loan agreements.
- Prepare mortgage or deed of trust assignments and discharges.
- Coordinate with title companies and attorneys for title insurance and legal document review.
- Draft modification documents in collaboration with counsel.
- Issue Notices of Default, Demand, or Maturity
- Record documents electronically or via mail.
- Maintain paper and electronic files and update internal loan tracking databases.
- Conduct online research using registries of deeds, tax offices, bankruptcy records, and credit bureaus.
- Draft documents for less complex transactions.
- Manage administrative tasks related to the above responsibilities.
Paralegal & Administrative Duties
- Analyze new loan files for assignment purposes.
- Collaborate with loan officers and borrowers on structured finance transactions.
- Assist in drafting Term Sheets and applicable legal documents.
- Work with title companies and internal audit teams to ensure file sufficiency and compliance.
- Support cross-departmental administrative actions.
Other Support
- Maintain and archive company storage unit databases
Qualifications
- 3–5 years of experience as a Real Estate Paralegal, Commercial Closing Paralegal, or similar role.
- Strong understanding of real estate and loan documentation.
- Experience with title review, document recording, and structured finance deals.
- Excellent organizational skills and attention to detail.
- Comfortable working on-site in a collaborative, fast-paced and professional environment.
Apply Today
If you’re a seasoned professional ready to take the next step, apply now and join a highly respected team making a local impact.
If you have work experience as a transactional paralegal, legal assistant, paralegal, or real estate paralegal, or have professionally handled commercial real estate closings, title & escrow, or loan documentation, this opportunity might be a good fit. Apply today!
ProSearch is proud to be an affirmative action / equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, sex, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other protected status under local, state, or federal law.
