Executive Assistant/Personal Assistant

Puffy is looking for an elite Executive Assistant/ Personal Assistant to become the strategic partner to our Director based in our LA office. This is a career-defining role for a top-tier professional ready to amplify executive impact and drive operational excellence across the business.

As a rapidly expanding e-commerce retailer, Puffy.com has become a beloved brand for millions of sleepers across North America. Since 2016, we have achieved consistent year-on-year growth and earned recognition from top publications like Forbes and Entrepreneur.com.

Compensation: Competitive salary range of USD $60,000 - $70,000/annum based on experience and qualifications, plus opportunity for up to 10% performance bonus. This transparent range represents our full compensation spectrum, with specific offers determined by relevant experience and demonstrated expertise.

Responsibilities

• Execute Strategic Coordination: Manage complex executive calendars and priorities, ensuring optimal time allocation for high-impact business initiatives.
• Drive Executive Efficiency: Serve as the primary gateway for all Director communications, expertly filtering and prioritizing critical business matters.
• Orchestrate High-Level Meetings: Coordinate executive team sessions, board meetings, and strategic planning discussions, including comprehensive minute-taking and follow-up actions.
• Manage Day-to-Day Operations: Execute seamless office management for the Director, handling administrative workflows and ensuring optimal operational efficiency.
• Handle Confidential Projects: Manage sensitive information, strategic projects, and personal tasks for the Director with the highest level of discretion and professionalism.
• Facilitate Data and Reporting: Collate and review data, prepare comprehensive reports and materials for executive decision-making.
• Coordinate Executive Logistics: Arrange international travel, accommodations, and meeting spaces for the Director and executive team across multiple locations.
• Transform Administrative Excellence: Streamline executive processes through innovative organizational systems and proactive problem-solving approaches.

Ideal Profile

• 5 years of executive support (OR) personal assistant experience: Providing high-level assistance to C-suite executives in fast-paced environments.
• Exceptional communication mastery: Proven ability to represent executive leadership professionally across all organizational levels.
• Advanced Microsoft Office or Google Workspace proficiency: Strong experience with Microsoft Office and Google Workspace applications,
• Strategic thinking capabilities: Demonstrated ability to anticipate needs and proactively address challenges before they arise.
• Flexibility for travel: Adaptability to support executive requirements across different locations and time zones.
• Independent execution skills: Proven track record of managing complex projects and priorities with minimal supervision.
• Confidentiality expertise: Experience handling sensitive business information and maintaining the highest standards of discretion.

Good-to-Have Skills

• Asana platform experience: Advanced project management and team coordination capabilities.
• International business exposure: Understanding of global market dynamics and cross-cultural communication.
• Executive event planning: Experience for high-profile gatherings and strategic business meetings.

Next Steps

Interested candidates are invited to click "Apply" and submit their application on our company website (https://careers.puffy.com/roles/executive-assistant-la). Our recruitment process is designed to be fair and efficient. Please note that after an initial review of your application, shortlisted candidates will be invited via email to complete a brief online skills assessment as the first step in our evaluation process.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Ability to Commute:

• North Hollywood, CA 91605 (Required)

Work Location: In person

Salary : $60,000 - $70,000