Front Office Administrator

• Position: Front Office Administrator
• Location: Honolulu (Kakaako)
• Industry: Architecture
• Schedule: Full-time, Mon- Fri, from 8:00 am to 5:00 pm.
• Pay: $20.00 - $23.00 annual salary, depending on experience.
• • Candidates must be in-state to apply and be considered.

Benefits:

• Pay Cards, Direct Deposit & Weekly Pay
• Medical/Dental/Vision/Prescription (Note: Requires 20 hours per week to qualify).
• Free Online Skill Classes, EAP, Discounts & many more

Job Duties:

• Manage incoming and outgoing phone calls with professionalism, ensuring timely and effective communication.
• Organize and distribute mail, while coordinating pick-ups and deliveries with courier services.
• Oversee the office's overall appearance and ensure proper inventory and replenishment of office supplies.
• Welcome clients, consultants, and industry representatives, fostering a positive and professional first impression.
• Handle fax transmissions, both incoming and outgoing, with accuracy and efficiency.
• Coordinate and maintain scheduling for lunch-and-learn sessions, conference room bookings, vacation requests, and travel logs.
• Perform word processing tasks, including drafting and editing transmittals, documents, and correspondence.
• Create and maintain Excel spreadsheets, including updating logs and assisting with proposal preparation

Job Requirements:

• High school diploma or equivalent, required. Associate degree or higher in business administration or related field is preferred.
• 1 years previous experience in an administrative role is preferred
• Strong computer skills, especially in Microsoft Office applications, and be able to learn new software quickly
• Comfortable working in a fast paced client service environment, and be able to multi-task, prioritize, work independently, and take initiative
• Multi-tasking and prioritization: Ability to multi-task and prioritize work appropriately in order to meet internal and external deadlines
• Excellent communication and interpersonal skills, and be able to interact with clients and staff in a professional and courteous manner

Equal Opportunity Employer