What are the responsibilities and job description for the Personal Assistant / Office Assistant position at Russo & Associates?
About Us:
Russo Care provides support to adults and children with intellectual and developmental disabilities in group home and host home settings. Our team is passionate about providing exceptional care and seamless operations to meet the needs of our clients and residents.
Position Overview:
We are seeking a highly organized Personal/Office Assistant to support agency operations and the executive team. This role will include administrative support, personal assistance tasks, and office coordination to ensure smooth day-to-day operations. The ideal candidate is resourceful, proactive, and comfortable handling confidential information.
Key Responsibilities:
- Provide personal assistance to the Executive Director, including scheduling, follow-ups, and errands.
- Perform general office duties such as filing, scanning, copying, and maintaining organized office systems.
- Answer phones, route calls, and respond to basic inquiries.
- Assist with preparing reports, forms, and correspondence as requested.
- Coordinate office supply ordering and track inventory.
- Support HR and administrative processes, including onboarding paperwork and internal communications.
- Manage calendars, appointments, and reminders for agency and leadership activities.
- Perform light errands such as mail, deposits, and supply pickups as needed.
Qualifications:
- High school diploma or equivalent required; Associate degree preferred.
- 1 year of administrative, office, or personal assistant experience.
- Proficiency in Microsoft Office and basic computer skills.
- Strong attention to detail, organization, and follow-through.
- Discretion and professionalism when handling confidential information.
- Reliable transportation and valid driver’s license required.
Schedule & Pay:
- Full-time, Monday–Friday, 8:30 AM – 5:00 PM (with occasional flexibility).
- Competitive hourly pay based on experience.
Why Join Russo Care?
- Support a mission-driven organization improving the lives of individuals with special needs.
- Enjoy a variety of tasks in a supportive, team-focused environment.
- Opportunity to grow with a company that values initiative and reliability.
How to Apply:
Submit your resume and a short statement of interest to HR@Russocare.com.
Job Type: Full-time
Pay: $15.00 - $18.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $15 - $18
