What are the responsibilities and job description for the Registration Technician position at San Juan College?
Position Information
Requisition Number
2041
Classification Title
Non-Exempt Support Staff
Job Title
Registration Technician
Regular/Temporary
Regular
Full or Part Time
Full Time
Hours Per Week
40
Position Type
Support Staff
Starting Salary
$34,197
Funding Type
Institutionally Funded
Position Summary Information
Job Description Summary
This position performs technical duties to assist in the college’s student records and registration functions.
San Juan College is committed to building a diverse faculty and staff, and is an Equal Opportunity Employer. We seek an individual invested in equity and inclusiveness, who has experience with, knowledge of, and sensitivity to the needs of diverse populations.
San Juan College is committed to building a diverse faculty and staff, and is an Equal Opportunity Employer. We seek an individual invested in equity and inclusiveness, who has experience with, knowledge of, and sensitivity to the needs of diverse populations.
Duties & Responsibilities
MAJOR DUTIES
- Manages, produces, and maintains outgoing SJC Transcripts. Management includes implementation and testing of software used for transcript orders.
- Management and production of Enrollment Verifications.
- Contact for Clearinghouse issues with enrollment and degree verifications.
- Answers telephone and greets visitors; provides information and assistance; directs students to proper classrooms; refers to appropriate personnel.
- Processes student information and updates forms.
- Processes grade changes.
- Assists students in registering for classes.
- Prepares enrollment rosters.
- Gathers and enters grades.
- Resolves issues with student records.
- Scans documents into the document management system.
- Processes and manages all School of Energy and Fire third party registrations.
- Processes and manages all Dual-Credit registrations.
- Processes high school transcripts for continuing students. Evaluates and enters course placement information based on the high school transcript.
- Backup for processing of all emails sent to the Records Email Box.
- Performs related duties.
KNOWLEDGE REQUIRED BY THE POSITION
- Knowledge of student information systems management principles.
- Knowledge of document management systems.
- Knowledge of computers and job related software programs.
- Knowledge of college policies and procedures.
- Skill in decision making and problem solving.
- Skill in interpersonal relations and in dealing with the public.
- Skill in oral and written communication.
- Skill in working effectively with a wide range of constituencies in a diverse community.
SUPERVISORY CONTROLS
The Registrar assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES
Guidelines include Family Education Rights and Privacy Act regulations and college policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK
- The work consists of related technical duties. Strict regulations contribute to the complexity of the position.
- The purpose of this position is to perform technical duties to assist with the college’s student admissions, registration, and records management processes. Success in this position contributes to the efficiency and effectiveness of those processes.
CONTACTS
Contacts are typically with co-workers, other college personnel, faculty, staff, students, potential students, representatives of other institutions, and members of the general public.
- Contacts are typically to give or exchange information, to resolve problems, or to provide services.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
- The work is typically performed while sitting at a desk or table. The employee occasionally lifts light objects.
- The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None.
Qualifications
MINIMUM QUALIFICATIONS
- Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.
VALUES STATEMENT
San Juan College is committed to serving the needs of our students through a process of continuous quality improvement. We uphold and affirm the following iCARE values:
- Innovation
- Collaboration
- Accountability
- Respect
- Excellence
Special Instructions to Applicants
Posting Detail Information
Open Date
06/20/2023
Close Date
07/14/2023
Open Until Filled
No
Starting Date
Salary : $34,197 - $0
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