What are the responsibilities and job description for the Accounts Payable Specialist position at Sand Hill Property Company?
Our Company:
Sand Hill Property Company specializes in the real estate industry and manages commercial and multifamily real estate properties in Silicon Valley and the San Francisco Peninsula Area throughout their life cycle, including acquisition, development, financing, operations and sales, as applicable. The company has a proven track record of executing successful value-add retail, mixed-use, office, multifamily and hotel properties in these markets. Founded in 1988 by Peter and Susanna Pau, the company has developed more than 40 projects encompassing 14 million square feet throughout the Silicon Valley. The Company has both assets that it holds directly and also investments made through joint venture partnerships with institutional investors. More information on the Company can be found at https://www.shpco.com/.
Job Description:
The finance and accounting department is one of the most crucial departments to ensure the success of any business organization. The Accounts Payable (AP) Specialist will be reporting to Assistant Controller and Controller and will be responsible for managing the accounts payable function for property management, construction, and development-related transactions. This includes processing a high volume of invoices, reconciling vendor accounts, and working closely with property managers, project managers, and vendors to ensure timely and accurate payments.
Primary Duties & Responsibilities:
· Process invoices related to property operations, construction projects, utilities, and service contracts
· Match invoices to purchase orders to verify accuracy before processing payments
· Track and manage invoice approvals across multiple properties or development entities
· Ensure vendor invoices are coded accurately to the correct property, general ledger account, and project/job
· Maintain vendor records and ensure all required documentation (e.g., W-9s, insurance certificates, service contracts) is current
· Reconcile vendor statements and resolve any discrepancies or billing issues promptly
· Process weekly payments via check, ACH, or wire transfer in accordance with payment terms.
· Work with property management, construction, and legal teams to resolve invoice and contract discrepancies
· Encourage vendors to enroll in electronic payment methods to streamline the AP process and reduce paper checks
· Review data entry submissions by Yardi’s Full Service/Smart AP to ensure accuracy of input information
· Review invoice dashboard daily to move invoices through appropriate workflows and follow up internally to ensure payments are made on time
· Process intercompany payments on monthly basis
· Verbally confirm wire instructions for new vendors
· Assist with upcoming projects, including but not limited to Yardi projects, automation and optimization
Education and Experience:
· Associate’s degree in Accounting, Finance, or a related field (Bachelor’s preferred)
· 4 years of AP experience, preferably in real estate, property management, or construction
· Familiarity with real estate accounting concepts, such as CAM (common area maintenance), property-level expenses, and job costing
· Experience using real estate or construction accounting software (Yardi)
· Strong communication skills, with the ability to interact professionally with vendors, property managers, and internal departments to resolve discrepancies
· Intermediate Excel skills and comfort working in a digital document environment
· High level of accuracy, attention to detail, and organizational skill.
· Ability to manage multiple deadlines and work across departments
Compensation:
- The compensation plan for this individual will be commensurate with the skills required for the position and will be comprised of a base salary
- Employee will also be eligible to participate in the firm’s benefits program which includes health insurance options, a 401k plan, and other benefits