HR Specialist

The HR Specialist will play a crucial role in supporting Human Resources operations within the community. This position is responsible for maintaining employee records, assisting with the recruitment process, and providing administrative support to the Regional Human Resources Manager. The HR Specialist ensures that HR processes run smoothly, contributing to the overall effectiveness and compliance of the HR department.

This role is located onsite at our Dublin, OH senior living community - Dublin Retirement Village. This is an onsite position, M-F 8a-5p. Hours may need occasional flexing based on community needs.

Essential Job Functions

Employee Records Management:

• Maintain and update employee records in the HRIS system, including personal information, job titles, hiring documents, salary details, training records, and performance evaluations.
• Conduct regular file audits to ensure compliance with regulations and survey readiness.
  
  

Recruitment Support

• Assist in the recruitment process, including screening applicants, scheduling interviews, coordinating with candidates, and preparing offer letters.
  
  

Employee Relations

• Address employee inquiries, providing information on HR policies, benefits, and procedures.
• Act as a liaison between employees and Human Resources leadership, serving as a witness during disciplinary conversations when necessary.
• Ensure all documentation is properly filed and submitted to the Regional HR Manager as required.
  
  

New Hire Orientation

• Assist with scheduling new associates for orientation sessions.
• Schedule Managers for allotted orientation timeslots.
• Collect I-9 documents from new hires and complete the I-9 process.
• Ensure the completion of all regulatory hiring requirements (e.g., physicals, TB tests, fingerprinting).
• Support management in completing new associate training checklists.
• Communicate benefit changes to associates and direct any related questions to the appropriate resources.
• Reset HRIS and Relias passwords as needed.
• Provide oversite for Relias training completion.
  
  

Open Position Tracking

• Sending weekly open position reports to HQ and ensure that all changes in open job requisitions are communicated in a timely manner.
  
  

Special Projects And Policy Improvement

• Participate in HR department special projects and initiatives aimed at improving policies and procedures.
  
  

Other Duties

• Perform additional tasks as assigned to support the HR department and community operations.
  
  

Education, Knowledge, And Experience

• Education: Bachelor’s degree in human resources, Business Administration, or a related field (preferred but not required).
• Experience: 3-5 years of progressive HR experience in an HR administration, generalist or manager role.
• Skills:
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with HR software and systems (e.g., HRIS, ATS) is a plus.
• Ability to handle sensitive and confidential information with discretion.
• Attention to detail and accuracy in all tasks.
  

#INDSSM