What are the responsibilities and job description for the Administrative Coordinator 2 - WAE position at State of Louisiana?
* This is a part-time position limited to a maximum of 1245 hours in a 12 month period. *
Office of Conservation – Environmental Division
The Environmental Division is responsible for implementing the ground water management program, the water well programs for driller licensing, well registration and enforcement (construction and plugging standards), and the exploration and production waste (E & P waste) program for off-site (commercial) management of E & P waste. The division also manages all settlement and court related activity for litigation pertaining to site evaluation or remediation, and serves as technical support to other divisions for matters involving ground water impact resulting from E & P waste sources.
Location and Position Information:
This Administrative Coordinator 2 position is located in the Environmental Division within the Office of the Conservation in Baton Rouge, LA. This position provides support to the Groundwater Resources Program in administrative tasks, such as, data entry, scanning and digitalization of water well records.
Duties and responsibilities include, but are not limited to the following:
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPENTENCIES:
This vacancy is being announced as a part-time classified WAE and is open to all qualified applicants.
NOTE: This part-time position is not eligible for benefits or paid holidays, and has a limit to the number of hours worked (maximum of 1245 hours) in a 12 month period, beginning with the first day of employment. The hours belong to the employee and any available hours follow the employee.
APPLICATION PROCESS:
No Civil Service test score is required in order to be considered for this vacancy.
If using college experience to qualify, a copy of your college transcript MUST be submitted by the closing date of this announcement. This may be done by way of an attachment to your online application and/or by fax/mail. Applicants possessing an international degree must submit an equivalency evaluation statement with their application. This may be done by way of an attachment to your online application.
Transcripts can either be mailed or faxed to the Louisiana Department of State Civil Service. Fax: 225-219-1041. Mailing Address: Department of State Civil Service, P.O. Box 94111, Capitol Station, Baton Rouge, LA 70804-9111.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
For further information about this vacancy contact:
Human Resources
Department of Natural Resources
PO Box 94396
Baton Rouge, LA 70804-9396
Email: DNR-Recruiting@la.gov
The Department of Energy and Natural Resources is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resources Guide at http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide_2018.pdf.
The Department of Natural Resources is a participant in the E-Verify system for identification and employment eligibility purposes.
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Employees follow detailed procedural guidelines in completing well-defined duties.
Level of Work:
Experienced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.
Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:
Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Receives, stores, and distributes supplies; maintains inventory of such.
Collects and prepares for processing time and attendance sheets for department or office.
Maintains department's records system, including filing and retrieving documents, researching files, etc.
Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
Serves as receptionist for the assigned work unit.
May deliver and pick-up various materials.
Performs related duties as assigned.
Office of Conservation – Environmental Division
The Environmental Division is responsible for implementing the ground water management program, the water well programs for driller licensing, well registration and enforcement (construction and plugging standards), and the exploration and production waste (E & P waste) program for off-site (commercial) management of E & P waste. The division also manages all settlement and court related activity for litigation pertaining to site evaluation or remediation, and serves as technical support to other divisions for matters involving ground water impact resulting from E & P waste sources.
Location and Position Information:
This Administrative Coordinator 2 position is located in the Environmental Division within the Office of the Conservation in Baton Rouge, LA. This position provides support to the Groundwater Resources Program in administrative tasks, such as, data entry, scanning and digitalization of water well records.
Duties and responsibilities include, but are not limited to the following:
- Scanning of water well registration filed and other associated paper documents.
- Data entry of water well registration information into the SONRIS system.
- Tracking and reporting of various data entries.
- Additional responsibilities assigned by Supervisor.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPENTENCIES:
- Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
- Managing Resources: The ability ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
- Using Data: The ability to use relevant and valid data to inform a recommendation for action.
This vacancy is being announced as a part-time classified WAE and is open to all qualified applicants.
NOTE: This part-time position is not eligible for benefits or paid holidays, and has a limit to the number of hours worked (maximum of 1245 hours) in a 12 month period, beginning with the first day of employment. The hours belong to the employee and any available hours follow the employee.
APPLICATION PROCESS:
No Civil Service test score is required in order to be considered for this vacancy.
If using college experience to qualify, a copy of your college transcript MUST be submitted by the closing date of this announcement. This may be done by way of an attachment to your online application and/or by fax/mail. Applicants possessing an international degree must submit an equivalency evaluation statement with their application. This may be done by way of an attachment to your online application.
Transcripts can either be mailed or faxed to the Louisiana Department of State Civil Service. Fax: 225-219-1041. Mailing Address: Department of State Civil Service, P.O. Box 94111, Capitol Station, Baton Rouge, LA 70804-9111.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
For further information about this vacancy contact:
Human Resources
Department of Natural Resources
PO Box 94396
Baton Rouge, LA 70804-9396
Email: DNR-Recruiting@la.gov
The Department of Energy and Natural Resources is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resources Guide at http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide_2018.pdf.
The Department of Natural Resources is a participant in the E-Verify system for identification and employment eligibility purposes.
MINIMUM QUALIFICATIONS:
One year of experience in which clerical work was a major duty
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Function of Work:To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Employees follow detailed procedural guidelines in completing well-defined duties.
Level of Work:
Experienced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.
Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:
Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Receives, stores, and distributes supplies; maintains inventory of such.
Collects and prepares for processing time and attendance sheets for department or office.
Maintains department's records system, including filing and retrieving documents, researching files, etc.
Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
Serves as receptionist for the assigned work unit.
May deliver and pick-up various materials.
Performs related duties as assigned.
Salary : $11 - $21
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